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Meeting Agenda Last updated Unapproved meeting minutes of 2008
Approved meeting minutes of 2008 Attendance: Monthly Meeting
Called to Order: 2045h
Adjourned: 2125h Minutes: Financial Report: Balances: stated for Checking, savings, hotfoot, & CD accounts.
2006/2007 Audit - Pending
Old Business: FHSF Banner: FF Lucke has picked up the banner with the new dates on it. Stickers/decals: BC Hartley has received the decals, and passed them out tonight. Hotfoot 5k website: FF Lucke has purchsed the hosting service, but hasn't had time to put up pages. 501(c)(3): FF Lucke is waiting on the financial audit to fill out numbers on the form. Easter weekend review:
Retirements:
Administrative Professionals' Day:
Card for Lt. Creekmore
Heimholz Scholorships
Raceway contract:
Union Strategic Plan
New Business: Safety Fair
Hotfoot 5k:
Christmas Toy Drive
Good of the Order
Motion to adjourn by BC Guseman. 2nd: FF Downey. Adjourned at 2125h.
Attendance: Meeting was called to order at 20:35. Meeting Minutes: January minutes were reviewed by the membership.
Mike Smith commented that the last paragraph in Old Business was incorrectly identified as
Strategic Plan when the subject was actually the Annual Report. Bontrager noted other topic
errors within the paragraph. Hartley motioned to accept the minutes as amended. Guseman second.
Motion passed. Lucke was asked to record this evenings meeting minutes in the absence of a secretary. Financial Report: Treasurer, Debi Smith, reported that there is no
change to the account with exception to a few new checks for WSFFA membership dues, the donation
to the troop, domain payment, and Ed Russell’s meal certificate. Fiscal Year Audit: D. Smith reported that the audit for last fiscal
year (Oct. 2006-2007) is not yet complete. Financial Summary for 2007: M. Smith stated that the summary was
provided in December, and requested that the subject be stricken from the minutes.
Lucke requested a copy since he didn’t received one. OLD BUSINESS: Strategic Plan Submission to the Chief (Smiths): Mike Smith relayed
that the plan was submitted the chief. Chief Senter presented it to the commissioners.
The plan was well received. Lucke was asked to post the plan on the web site. Breakfast with Santa Sign: Lucke reported that the sign removed
from the SK Park has been found. It is behind Casey’s batting cage. M. Smith offered to pick
it up over the weekend. Fire House Spaghetti Feed banner: The banner’s date change is
complete and it is ready for pick up at Bethel Signs. Lucke agreed to pick it up at his
convenience. Community Events Team Report (Bontrager): Bontrager did not attend
the meeting. He did however send a list of our events to BC Wernet via email. The Safety
Fair will be the first Saturday in June. Ed Russell and Troop 1523 certificates: The Smiths reported that the
scout troop was thanked for their assistance with the Breakfast with Santa Event. The troop
was presented with a certificate and a financial donation. In addition, each member who provided
service received a community service letter. NEW BUSINESS: Easter Egg Hunt: A number of points were reviewed. Smiths said
that they would call the Olalla Grange for possible donations. Lucke said that he would cover
contact with the school, bring the sign up sheet to the next meeting, and email reminders the
week before. Olalla Easter Breakfast: A review of last meeting’s work dates was
verbalized. Lucke again agreed to provide a sign-up sheet to the next meeting. Eggbraten’s
employer has agreed to provide coffee grounds. The amount is needed. Smith will look into
100/40 cup brewers. Station 12 breaker situation will need to be up dated by facilities. Raceway Schedule: This year’s contract has be approved and signed
by the commissioners. .Hartley has the schedule. The Association has one weekend in May and
one in August. Cronce is managing the schedule. Hartley was asked to request more dates for
next year. Secretary Position: After some discussion, Smith motioned to instate
David Barr as a permanent secretary for 2008. Guseman second. Motion passed. Relay for Life participation: Lucke raised the question to the membership
about preparing any specific plans for this year’s Relay for Life event. No one volunteered
ownership for the cause. Hartley expressed a willingness to provide financial contribution
to the event. D Smith expressed her confidence that she will be able to raise funds through
her employment contacts. Explorer Program: Lucke posed the question of Association involvement
with the Explorer Program. Although the career side has exclusively managed the program up to this
point, the Explorers are included in the association through the by-laws, and our organization has
interacted from time to time. Conversation on the topic concluded with a decision to not interfere
with the program’s current structure. 2008 Event Signs: Volunteers were requested for putting up event signs
for this year. Cronce, Zurbrugg, and Bedford agreed to handle the task. Easter signs should go up
around March 1st. Stickers/Decals: Hartley provided samples of 2” stickers. One hundred
stickers will cost approx. $200. Guseman motioned to authorize up to $200 from our coffers for the
purchase of said helmet stickers. Smith second. Motion passed. Web site – www.hotfoot5k.com: Lucke shared his ownership of the hotfoot
domain name with the members. He asked if the association would like to park the domain on our
existing server site or purchase a new site. 501 © 3: Lucke reported that after noticing SKFRVA did not receive a
letter from the IRS about the 501 © 3 status like the Port Orchard Association did, he called
the IRS. The IRS reported that they had no record of receiving our 990 form mailed in May of
2007. Lucke will take the 2007 account summary information and fill out another 990 for 2007
and resubmit it. Good of the order: Station 12 is cleaned up. There is a request to
put in a new light for the storage area and to separate the bay area from the storage area. Bontrager asked the members to consider covering A-9 for the two week period following Feb 26th
while Nordmark will be out of town. Lucke mentioned that he had already spoken with Nordmark
about covering those dates. Torreson, Cronce, and Armbrust also volunteered to assist. Guseman motioned to adjourn the meeting. Chasteen second. Motion passed. The meeting was
adjourned at 2113 The next regular meeting will be Tuesday, post drill, March 4th, 1900 at Station 8.
Attendance: Meeting was called to order at 19:36. Meeting Minutes: No previous minutes were available.
Lucke was asked to record the meeting minutes due to Josh Zurbrugg’s absence.
Attending members questioned whether to appoint another secretary. Association
officers will go into executive session at the end of the meeting and discuss that matter. Financial Report: Treasurer, Debi Smith, provided copies of the
Financial Report. Report included current account summary, financial break down of event
expenditures for current fiscal year, and a list of upcoming expenses. Fiscal Year Audit: Audit for last fiscal year (Oct. 2006-2007)
is not yet complete. Financial Summary for 2007: Fiscal year summary for Oct 2006
thru 2007 was not provided. OLD BUSINESS: Strategic Plan Review/Approval (Smiths): Mike Smith summarized the
plan and handed out copies of the latest revision to be reviewed. After some review time by
the attending members, Downey asked about the missing Ladder 31 topic from the previous revision.
Mike pointed out that the line was removed per request of the chief due to the union’s
strategic plan. Lucke requested that Bontrager/Hartley ask for a copy of the union’s strategic
plan for reference. Lerma and Wittenberg offered some wording changes. Hartley suggested the
addition of page numbers. Hartley moved to adopt the plan with provided changes. Lerma second.
Motion carried. Breakfast with Santa Report (Smiths): Debi Smith reiterated the
report on the successful event. There were 281 total patrons. Community service letters for the local youth
volunteers including the members of scout troop #1523 have been drafted for Bontrager’s
signature. Sidney Glenn Family Sponsorship Report: Debi Smith reported
how much was spent from last year’s Breakfast with Santa earnings on the Sidney Glenn
Outreach Program this year. Two families benefited from our contribution; one family of
5 children and one family with 2 children. Santa Run Schedule Report: Mike Smith regrettably reported
that only 3 runs were completed this season. Due to the dismal year, only 57 lbs of
food was collected. He did not know if the Union side
had received more. Annual Report: Before New Business, Hartley asked about
the status of the Association Annual Report which is due on Jan 15th. No word as to
whether a draft was prepared by Josh. Lucke asked that the plan include response type
data for the year; similar to other group reports within the department, and asked
Bontrager/Hartley to solicit such information from Terri Mooney. Barr offered to
type up the Annual Report once the data has been collected. NEW BUSINESS: Event scheduling for 2008: Lucke prompted the officers to
determine the schedule for the primary events included in our annual agenda. Determining
the event dates now will assist Laura Linder in requesting insurance riders and give us
an understanding of our plans. Community Events Team: Hartley inserted the subject of community
event team spear headed by Mike Wernet. An email on the subject was forwarded to all
volunteer members with a known email account by Hartley earlier in the day. Wernet is
asking for a list of events and dates for the year. A planning meeting is scheduled for
Monday, Jan 21st at 0900, station 31. Bontrager agreed to attend the meeting. Department Hats: M. Smith requested clarification on the financial
history of the new SKFR beanie style hats. Some were handed out at last drill. Hartley and
Bontrager clarified that the cost of one hat per volunteer member is funded through the
incentive money. Additional hats may be purchased for $10 each. Olalla Easter Breakfast: Mike Smith introduced the subject.
Easter is coming early this year. Planning developed as follows: Debi Smith reminded all attending members that this is an even year. Therefore, the Volunteer
Association has final selection authority of where to place this year’s proceeds. She advised
members to be attentive to a person(s) of our community who are in need. Annual Report 2007: This subject was discussed in Old Business.
Bontrager proceeded to next topic. Scholarship Committee: Lucke requested 3 members volunteer to sit on
this year’s scholarship committee. After a recap on the details, Lerma, Barr, M. Smith,
volunteered for the post. Downey agreed to be an alternate. Key Transfer: Lucke handed over to the new vice president, Mike Smith,
the association PO Box key, key to the station 31 office, and key to the table and chair closet
at station 12. Volunteer association shirts: Lucke announced that he brought the
last of the T-shirt inventory to the meeting if anyone wishes to purchase one. Lucke added 2
each small, blue, crew sweat shirts to the inventory due to a mix up in a personal order.
Existing inventory is 3 each, XL, blue T-shirts. Thank you’s: Lucke mentioned Ed Russell’s positive contribution to
the Breakfast with Santa event of being Santa and handing out hand made sleds. Barr motioned
to award a certificate to Ed Russell for a dinner out. Lerma second. Motion passed. The
Smiths will acquire the certificate. Breakfast with Santa signs: Lucke reported that he is looking into
the missing sign from SK Park. It was reported that the other signs are accounted for and have
been returned to station 12. WSFC Conference: Debi promoted the conference to the members, stating
it is both educational and fun. Hartley stressed to those who wish to go, to be sure and go.
It is important that the money spent on training is used for that purpose. Raceway: The question arose about whether the association will
be scheduled some dates in this year’s raceway plans. Bontrager shared that he spoke with
Lamerouex about this year’s schedule and requested that we receive another weekend later
in the year. He also pointed out to Ray that we are not available for Easter weekend. Decals: Hartley is working on it. Meeting schedule change: Mike Smith proposed changing the meeting dates
to another night. He is concerned that our meetings after drill tend to be rushed; at times,
taking away from a topic. He offered the concept of providing summary reports at these post
drill gatherings which highlight the previous meeting proceedings. Good of the order: Bontrager asked if there was any good of the
order to share before concluding the membership meeting and going into executive session. Guseman expressed a motion to elect David Barr as the SKFRVA Secretary. Barr stated that
he would accept the position. The officers reminded everyone that the matter will be discussed
in executive session. No second was given. Guseman motioned to adjourn the meeting. Chasteen second. Motion passed. The meeting was
adjourned at 2043 The next regular meeting will be Tuesday, post drill, February 5th, 1900 at Station 8.
Unapproved meeting minutes of 2007 Attendance: Come to order: 20h33 Old Business - Strategic Plan: Finished. Final review at the next Association meeting. - Fire team competition report. This was the 60th Interntional Firefighter Combat Challenge: New Business - Sidney Glen family sponsorship: Motion: $ to be used for purchase of items for family or families.
Made by: BC Hartley - Breakfast with Santa: Health card? Nicole Eggebraten has one. - Santa Run schedule: Doing okay, but weather conditions have reduced runs. - Incentive Funds: - Olalla Grange Christmas party: Sunday, 2007-12-09 @ 14h00. They'd love to see us. Attendance: Business: Mike Smith recapped the topic of the sponsoring local teams for the World Firefighters Competition
to the attending members. The local 2876 approached him about it in an effort to complete the
finacial cost needed to attend the event. The subject was mentioned at the previous drill, but no
officers were available to conduct a formal vote at that time.
Barr motioned to use the Volunteer Incentive money to complete the sponsorship cost needed to
send the teams to the competition. Rush second. Motion passed. Attendance: Business: Lucke informed the members that there was talk of including the dinner cost of the spouses
in the Association's sponsorship of this year's Man and Woman of the Year recipient's dinner.
Barr motioned to increase the sponsorship cost of the dinner to include the cost of the spouses.
Catt second. Motion passed. Attendance: Not recorded. Old Business: -Waive Financial Report -Strategic Plan Work in Progess (Smiths/Zurbrugg) -Stickers and stripping for Engine 6 (M. Smith) -Station 12 Storage and Refers (Lucke) -Raceway (Cronce) New Business: -Fire house Spaghetti Feed October 13th 1700hrs -Association T-Shirts (Lucke) -Bates Sponsorship (Lucke) -Budget (Lucke) -Elections in the month of November (Bontrager) -Breakfast w/ Santa Dec. 9th -Santa Runs (Lucke) -Halloween at Givens -Burns the Boot Oct. 6 900hrs-1500hrs
Approved 2007 minutes Attendance: Not recorded. Old Business: Accepting minutes for June 6, 2007 -Financial Report-Tabled (Lucke) -Contact Debi Smith for Typing rest of Strategic Plan (Smiths) -Proceeds amount was reported from the Safety fair (Smiths) HotFoot gross amount was reported -Scholarship proceeds reported (Lucke) -Cliffs Retirment Gift; Partial gift card from Sportsmans Warehouse -Stickers and Stripping to be arranged Saturday for application. (Smith) -St. 12 for Storage and Refers (Bontrager) -Raceway no more dates available (Cronce) New Business: -2008 Scholarship Submitted -October 13th Spaghetti Feed -Bates Sponsorship
Attendance: Not recorded. Old Business: -Accept minutes from May 1st 2007 -Rolling over the Association CD funds for next year. -Strategic Plan work in Progress (M. Smith) -Scholarship Recipient- Marie Spiker (Lucke) -Stickers and Stripping for Engine 6 New Business: -Cliff Wilson retirement gift -Safety Fair (Smiths) -Raceway Aug. 17, 18, 19th filled by career staff (Cronce) -HotFoot June 17th 1000hrs-1400hrs -HotFoot June 23rd
Attendance: Old Business: -Waive reading of previous association meeting minutes. -Administration Professional Day Report. -Strategic Plan-work in Progress (Smiths) -Easter Breakfast (Smiths) -Stickers and stripping for engine 6 (Smiths) New Business: -Department ID cards ( BC Hartley) -Apply for a grant to replace radios and Cell Phones on Apparatus (BC Hartley) -Incentive Request. (BC Hartley) -Safety Fair June 16 th Fred Meyer Parking lot. (Smiths) -Raceway Tues. May 8th Part of Drill. (Cronce) -Hot Foot June 23rd 2007 (Lucke) -June 30th Parade (Lucke) -Scholarship Committee- Interviews (Lucke) -BC Wilson Retirement June 29th 1500hrs-1800hrs -Tables and Chairs (Lucke) Proposal for Jennifer Steele and David Schmidt to use the district tables and chairs for their wedding reception in September. -Volunteer License Plates (Lt. Smith)
Minutes Motion to change Association meeting dates from the third Friday of the month to the first
meeting of the month (same night as our safety meetings).
Motioned by: Mike Smith
2nd FF Rush
Attendance: Pres. absent, Terry Lerma, Joe Rodriguez, Scott Hartley, Vice-Pres. R.S. Lucke, Mike Smith, David Barr,
Treas. Debi Smith, Sec. Josh Zurbrugg The meeting was called to order at 1920. Meeting Minutes: Previous minutes from January 19th, Feb 6th, Feb 13th, and March 13th were reviewed
by the attending members. Lerma motioned to accept the minutes. Hartley second the motion. Motion passed.
This meeting minutes was recorded by Lucke. Financial Report: D. Smith stated the account balances to date. The CD is currently at
4.6% and will mature on July 11th. The donation check for the Little League donation has not been written yet,
but the check for the bleachers has cleared. She also provided a copy of a spread sheet covering the
transactions for 2006. The spread sheet was passed around to the attending members.
M. Smith motioned to accept the financial report. Barr second the motion. Motion passed. OLD BUSINESS: 501© status: Lucke reported that D. Smith has completed the financial portion of the 990 form and
handed it back to Lucke for filling out the organization description. Lucke and Debi spent considerable
time interpreting the form and applying it to this Association. The form is required to re-instate our
501©-3 status, but is designed for organizations beyond our functions. Lerma assured the association that
this organization is within the parameters of the form. Lucke promised to complete the form and send it in
soon. NEW BUSINESS: Strategic Plan Update (Smiths): Lucke asked for a summary report on the Strategic Plan results since
he missed the second and concluding planning meeting. M. Smith explained how the report is being drafted
and will then be formally presented to the chief. D. Smith read the list of priorities developed in the
plan. Barr asked to have the prepared plan posted on the web after approved by the chief. It was noted
that the plan included a Bates Sponsorship and the recognition program, but no committees have been formed
yet. Budget Amendment: Lucke explained that this subject was placed on the agenda as a result of the latest developments in the incentive program, in which funds are handed over to association account. These funds need to be tracked separately from the already established charity funds. We need to reach an understanding of district policy and guidelines for the appropriate use of these funds.
M. Smith asked Hartley about the installment schedule. Hartley explained that there will be two sums a year. Predetermined/revolving purchases will be deducted up front and then the remaining amount will be turned over. The process for spending the funds will remain within the chain of command utilizing the request form for tracking purposes.
Hartley encouraged the attending members to submit the request forms. Lerma asked if his Lt. had delivered his request to Hartley. Hartley stated that he has not received them yet.
It was decided that Hartley confront Chief Senter for guidance on the appropriate use of the incentive money. Exampled uses expected to include: refurbishment of the antique engine and an annual Bates sponsorship.
Gift Wrapping after Thanksgiving (Smiths): Not a lot more was added. The Smiths will approach a business
as a location for the activity. Lerma expressed agreement that the idea should be successful.
D. Smith pointed out that members who are not good at wrapping can draw and entertain the crowd.
Easter Breakfast (Smiths): Facilities will need to get into station 12 and clean up, get the toilets
functioning and check over the equipment. Olalla Community Club donated the $100 for purchasing the eggs.
M. Smith explained how he and most of the officers attended the March Olalla Grande meeting. A lot was
learned about them and we shared a lot about us. We will be included in their news letter, and we will
advertise their bingo production on Saturday nights; early evening.
Association Annual Agenda (Lucke): Lucke reminded the attending members that if they want anything added
or changed to the current agenda, to let him know. Bethel Towing Sign (Lucke): Lucke shared that he had a meeting schedule with Dusty Wiley to determine
the right of way issue for that sign location, but had his work schedule altered before the date arrived.
The meeting will have to be rescheduled. Recognition Program (Lucke/Bontrager): M. Smith stated that this subject needs to form a committee and be
progressed outside of the regular meetings and asked Lucke to remove it from the regular agenda. Scholarship Committee: Lerma, Barr and M. Smith agreed to bring their results of the essay review to drill
on Tuesday, March 27th. Lucke briefed them on the Wed. May 2nd interview night and promised to send an
informational email with the details. HotFoot 5K (Lucke): Everything is working timely. The date is Saturday, June 23rd. Looks like SK Parks
and Recreation is still the contact for use of the Park this year. The trail Grooming will be conducted
the weekend before (probably Saturday, June 16th, 1000 to 1400). Secretaries Day: Lucke asked if the membership would like to continue expressing gratitude to the
administrative members of the department during Administrative Professionals Recognition Day on Wednesday,
April 25th. The attending members did. M. Smith motioned to spend up to $200, divided equally, into gifts
for the seven paid administrative positions in the department. Hartley second the motion. Motion passed.
Lucke will ask his wife to handle the purchases, as she has done in the past. Safety Fair: The Smiths stated that they are waiting to hear from BC Wilson about when and where the Fair
will take place. Talk is that the location will be moved to Fred Meyer. D. Smith has investigated a hot
dog purchase for the activity and plans to purchase the polish dogs at Albertsons. Ice cream can be served
again. Lucke will acquire the appropriate health permit once enough of the information is known. Spaghetti Feed Banner: Lucke put the subject on the agenda as a simple reminder that the date on the banner
needs to be changed. Bontrager is the only officer with a key to the station 31 office at this time.
The banner is in the station 31 office. Raceway: Hartley explained the current status: Our commissioners have signed a contract. The contract
is divided into three parts originally; to be shared with Bremerton and Central Kitsap. Central may back
out; causing their portion of the dates to be divided up between Bremerton and us. SKFRVA has no commitment,
but will be offered dates at a $35 an hour rate per person. SKFRVA can anticipate 4 or 5 dates which will
be offered at drill on Tuesday. Hartley wasn’t sure if Engine 6 will be used. It may be Engine 31A.
umper and EMT qualifications are still needed. Orientation will be announced at drill. Segregation of
career and volunteer is assumed. Good of the Order:
M. Smith asked Hartley to progress the order of one 10” wide roll of reflective tape for stripping E-6. Hartley reminded the attending members that a person speaking about insurance options will be at the first
drill in April. Hartley announced that his new priority is recruitment of volunteers. M. Smith asked Hartley if he would object to conducting Association meetings after the safety training on
the first Tuesday of every month because attendance is maximized during those times. Hartley had no
objection.
The subject will be addressed at the next Safety Drill. Meeting adjourned at 20:43. The next regular meeting is scheduled for Friday, April 20th, 1900, at Station 31
(pending the results of the all hands safety drill decision to change the monthly meeting date to
after drill on the first Tuesday of the month).
Post Drill – Official Business Tuesday, March 13th, 2007 Station 8, 19:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Joe Rodriguez,
Vice-Pres. R.S. Lucke, Mike Smith, Scott Gammill,
Treas. absent, Gary Chasteen, David Barr, Sec. Josh Zurbrugg, Larry Creekmore, Russel Wittenberg,
Terry Lerma, Eric Rush, Scott Hartley, Dan Cryder, Heath Sutherland At the end of Drill, 20:20, a meeting was called to order concerning some official topics and up coming
activities. Rodeo Schedule: A date for the rodeo was scheduled for those needed to complete
their driver certification. Meeting Minutes: No previous minutes were available. This meeting minutes was recorded by Lucke. Financial Report: No report provided. Treasurer was not at official business meeting. OFFICIAL BUSINESS: Youth Sponsorship: M. Smith shared the details of the expenditures from the Fire House Spaghetti
Feed budget to local youth sports. The entire balance has been spent/determined for use. $400 was provided
to the Puget Sound Swim Club for new lane monitor devices. Approximately $700 is purchasing bleachers for the
high school tennis program. $100 is planned for the next season sponsorship of the PSSC. The remaining funds
(almost $600) are being donated to the SK Western Little League (amounting to about 2/3rd of the cost) to
support the construction of a storage shed in the Manchester area. Triangle Park Cleanup: Lucke asked for a person(s) step up to ensure the Triangle Park in front
of the Olalla Elementary school be appropriately cleaned up on the weekend before the Egg Hunt. Sutherland
agreed to manage that task. Guseman suggested the park clean up be conducted on the Tuesday night drill
(March 27th) before and arranged to meet Sutherland early (1830) at station 12 before going to the park. Easter Egg Hunt: Lucke volunteers to assist with the Egg Hunt and Easter Breakfast set up on
Saturday, April 7th from 0800 to about 1300. Cronce, Rush, Gammill, Barr, and Zurbrugg volunteered. Easter Breakfast Manning: Lucke asked for a dozen volunteers from the Association to man the Easter
Breakfast between 0530 and clean up (approx. 1430) on Easter Sunday, April 8th. Rodriguez, Zurbrugg, Rush,
Hartley, Guseman, Bontrager, Cryder, Cronce, Lucke and Smith volunteered. Lucke will bring the manning list
to the next regular meeting to determine the time slots for each volunteer. Lucke will also contact the union
about their dozen volunteers for the event.
Mike shared that the Union is considering to place the proceeds to an Olalla family struggling in poor living
conditions. Note: Lucke gave Chasteen another reminder to provide an updated contact information list
including the new volunteer members. Scholarship Committee: Lucke requested 3 volunteers to sit on this year’s scholarship committee.
Volunteers will review and judge the essays. Applicants with the top three (possibly four) essays will be
invited to interviews on Wed. May 2nd at station 8 between 1800 and 2100. Fire Commissioner Gerald Preuss
and Deputy Chief Dan Olson will join the committee for the interviewing and final selection.
Mike Smith, David Barr, and Terry Lerma volunteered. Heath Sutherland agreed to be an alternate.
Lucke will provide the essays for review by the next drill. Evaluations will be due the first week in April. Raceway: Bontrager relayed that the union is progressing the raceway contract.
Talk is that the Handler’s budget is requested to increase 1,500% from the first contract if it
accommodates the overtime bid from the union. Bontrager mentioned that the career guys would get
paid $100 an hour and the volunteers $35 an hour according to his last update. Central Kitsap and
Bremerton are invited to the table. Bontrager requested 5, not clumped together or on holiday, weekends
for the SKFR volunteers. He is still waiting to hear back from the union. Lucke asked if the union and
volunteers will have to be segregated as in years past. The answer was unknown. The official business concluded at 2040 The next regular meeting to be held on Friday, March 23rd, 1900, will be moved to Station 12. Post Drill – Official Business Tuesday, February 13th, 2007 Station 8, 19:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Vice-Pres. R.S. Lucke, Mike Smith,
Scott Gammill, Treas. Debi Smith, Gary Chasteen, Josh Zurbrugg, Sec. absent, Larry Creekmore, Russel Wittenberg,
Terry Lerma, Eric Rush, Landon Ludwig, Heath Sutherland Bontrager suggested the attending members conduct a meeting now since he will not be able to attend the Friday
meeting. The members agreed. The meeting was called to order at the end of drill, 19:40. Tender Course: Creekmore discussed potential dates with the attending members about the tender
course. March 10th was decided for the next class; waiting for dates on the Pumper Class. The rodeo should
be March 24th. Meeting Minutes: No previous minutes were available. Meeting minutes were recorded by Lucke. Financial Report: No report had been prepared due to this not being a previously scheduled
meeting. Strategic Planning: Debi Smith handed out the prepared Mission Statement and Vision created
during the first strategic planning meeting, which was held Feb 11th , while Mike Smith described the successes
of the first meeting. After some discussion, Guseman motioned to accept the Mission Statement as presented.
Cronce second. Motion passed. Lerma motioned to accept the Vision Statement as presented. Ludwig second.
Motion passed. OLD BUSINESS: Youth Sponsorship: M. Smith reported that the PSSC was thankful to receive the $400 to purchase
the lane timers. The next item being worked on is new bleachers for the SK high tennis club.
Chasteen suggested a certificate for the purchase, to remove liability. Mike pointed out the Mark
Yergeau is researching liability issues. Donation to Maquire Duncan (letter to Duncans): Bontrager reported that the letter is being
drafted for the child’s 1st birth to explain the gift certificates purpose. New Association Secretary: As carried from last meeting, M. Smith motioned to removed Kari
Herrera as association secretary due to her sudden departure and lack of attendance. Joe Guseman second.
Motion passed.
Josh Zurbrugg volunteered to take the position of secretary for the association. No other nominations were
presented. M. Smith motioned to accept Josh’s nomination and declare him secretary for the 2007 term.
D. Smith second. Motion passed. NEW BUSINESS: Recommendation Program: Bontrager voiced that the program will be progressed through the
Strategic Planning process and shall be placed under that umbrella. Easter Egg Hunt: M. Smith informed the attending members of the events agenda. He and Debi
will contact the girl scouts about decorating the eggs. Set up for the hunt begins at 08:00. We will
bring and engine. Clean up of the Triangle Park will be held the Saturday before, 31 March 07. After
the hunt on the 7th of April, the crews head over to station 12 and sets up for the Breakfast to be
held the next morning.
Lucke added; he will connect with Principle Butler about filling out the appropriate paper work for use
of the school grounds as soon as he receives the proof of insurance rider. Event Sign Placement: M. Smith addressed the need to assign a person (other than himself,
Debi, and Lucke) to take charge of the event sign placement for the year. Scott Gammill volunteered to
manage that task. Mike will give him a turnover before the weekend of March 31st. Raceway: Bontrager shared that he is having a meeting with Lamoureux on the 26th and will
report the strategy back to the association afterwards. Relay for Life: D. Smith pointed out that Relay for Life meetings have started, and
volunteered to assist association efforts to take part in the Relay for Life if someone is willing
to manage the project. No one step forward for the role. Bontrager took the opportunity to summarize the yearly association activities and stressed
the benefit of sharing the load.
During his summary, the Smiths mentioned that there is one more fund raising idea on their mind.
They acquired the necessary equipment to provide gift wrapping on Black Friday at a large local store.
Donations from the activity would go to the association coffers. They will progress this project. Before ending the meeting, Lucke asked if anyone heard who the Union selected to receive this year’s
proceeds from the Olalla Easter Breakfast. A quick explanation of how the Union has final decision on
odd years and the Volunteer Association has final decision on even years. This is a mutual agreement;
however each group is welcome to provide suggestions to the other in order select the most worthy candidate.
No one knew of any selection at this time. The meeting was concluded at 2100 The next regular meeting will be Friday, March 23rd, 1900 at Station 31. Post All Hands Drill – Official Business Tuesday, February 6th, 2007 Station 8, 21:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Mike Montfort,
Vice-Pres. R.S. Lucke, Mike Smith, Scott Gammill, Mike Foster, Treas. Debi Smith, Gary Chasteen,
Josh Zurbrugg, Myall, Sec. absent, Larry Creekmore, Russel Wittenberg, Rick Nordmark,Terry Lerma,
Eric Rush, J. Soremson, Landon Ludwig, James Hollis, T. Hoskins, Dan Cryder, Rodreguez, Ron Armbrust Due to the high membership attendance at this All Hands Drill and the importance of certain subjects,
it was decided to go over some Association business at the end of drill.
Meeting was called to order at 21:00. Meeting Minutes: No previous minutes were available. Meeting minutes were recorded by Lucke. Financial Report: There was no financial report presented. BUSINESS: Selection of a new officer: Based on a recent lack of participation and an email from
Kari Herrera resigning her post as Secretary for the Association, the position of secretary is considered
unfilled. Bontrager explained the position duties to the attending members and asked for a person to
step forward to fill the position. No member spoke up to fill the position or present a nomination.
M. Smith suggested tabling the subject until the next Tuesday drill/meeting to allow individuals time
to consider the post. Bontrager motioned to table the subject until the next drill on Feb 13th. Raceway: More senior members shared the Association’s history with the Raceway, and what is
known about the history without the Association’s involvement. Pros and Cons were mentioned. This season’s
financial compensation offer was unknown at the time of the meeting. It was noted that Tender ops are being
scheduled in the early part of this year. Strategic Planning: Bontrager, Lucke and the Smiths promoted membership participation in the
Strategic Planning. M. Smith is leading the process to develop a five year plan which will encompass the
incentive funds. The dates for the planning are Sunday, Feb 11th from 14:00 to 18:00 and Sunday, Feb 25th
from 14:00 to 18:00 at station 31. The Association will provide pizza for the attending members.
Lucke will reserve the training room for the activity. Phone List: Attending members requested an updated phone list with all the newer members included.
Chasteen will provide a new contact list at the next drill. The meeting was concluded at 21:30 The next meeting will be after drill on Tuesday, Feb 13th, 2100 at Station 8.
Approved 2006 minutes Officers Firefighters Support Auxiliary Pres. Terry Bontrager Lt. Mike Smith Vice-Pres. Treas. Debi Smith BC Scott Hartley Sec. Kari Herrera Meeting was called to order at 1915 Meeting Minutes: Read and approved minutes from meeting of Aug 25th, 2006 Financial Report: Debi Smith reported that a check written and disbursed to cover printer ink expenses.
Treasury Account Audit: Debi stated that the documents are ready. OLD BUSINESS: Ink Cartridge Refill: Lucke reported that this has been completed and provided the reciept. Web Site Status: Lucke reported that the web site work is near completion. He stated that the annual fee for the web site is due on 10/19. A check was prepared for the expense Donation to Maquire Duncan (letter to Duncans): Bontrager reported that the final draft is not complete at this time. Non-profit Status: After some discussion on recent attempts made by association members to acquire this number, it was decided that we will now look in to re-applying for a tax ID number. 501C-3 status is required to support our donation letters, and for Lucke to complete the application for being included on the charity list for Combined Federal Campaign at the Shipyard and/or United Way. Drill Flip-Boards: Project is on hold. Youth Sponsorship: Mike commented that he has communicated with Eddie Lange, but no they have not connected about how to spend the FHSF fund at this time. Lucke brought a request from the Puget Sound Swim Club for a sponsorship consideration. After some discussion, Hartley motioned that we utilize the money donated by Christine from this year’s Raceway Funds to support the sponsorship. Mike seconded. The motion passed. A check was prepared for the sponsorship. NEW BUSINESS: Budget: The following items were discussed with regard to the annual budget:
- Membership Dues: WSFFA and NVFC Fire House Spaghetti Feed: Debi reported that a 40lb hamburger donation has been made by Farmers.
Mike is still getting commitment from Albertson’s for a bread donation.
Lucke has a food handlers permit, discussion was had as to what back-up options may be available with regard to the permit.
Lucke reported that the flyers are ready. Debi and Lucke made arrangements to visit the retirement homes with the flyers on 9/23.
Kari reported that Starbucks has committed to a coffee donation.
Discussion was had on the need for better signage in handicap parking
spaces.
Discussion was had on soliciting a minimum of 12 individuals from each the Assoc. and the Union to assist with FHSF.
It was decided that anyone able will meet at Station 12 at 1100 on 10/14 to begin moving chairs, table, etc. to Station 8 for set-up. Breakfast with Santa: Discussion was had on prep-work for this event.
- Lucke suggested we have a Christmas Tree for the photo area
- Mike commented that he and Debi are willing to donate the use of their printer doc for this year’s event.
- The suggestion was made that we contact the Dept. Photographer for picture taking.
- Hartley suggested that we approach local businesses for ink donations for developing the pictures. Bethel Towing Sign: Lucke reported that he is still working on this. Recommendation Program: Lucke stated that he is still interested in this and is eager to know the chief’s reaction to the idea. The question was asked as to what this program entailed, and it was clarified that the intent was to formalize the process of acknowledging active members for time/service to the department. Ghost Train/ Halloween at Givens:
It was decided to purchase 4 bags of candy (Costco) this year.
Mike stated that he has contacted Tammy, and that she confirmed
She will be doing the Givens Center event again this year.
Hartely will pick up donations for apples to cover both events from a
source in Wanatchee OTHER/ GOOD OF THE DEPARTMENT Engine Ride with Santa: Bontrager commented on request from the chief for donating a ride with Santa on an Engine for a Rotary auction. Mike added that it be stressed that the ride is set for a Saturday, during the day and that the department is contacted by Thanksgiving. Man of the Year Nomination: Lucke stated that the Man of the Year nomination deadline is 9/29. The Association will nominate Chief Senter. A letter will be drafted and delivered to the Chamber of Commerce by deadline. Correspondence: Lucke shared a note of appreciation for the work done by the department he received from the Assoc. P.O. box. The meeting was concluded at 2040 The next meeting will be Oct 13, 2006 at 1900 at Station 8. Officers Firefighters Support Auxiliary Pres. Terry Bontrager Lt. Mike Smith Scott Lucke Vice-Pres. Treas. Debi Smith Sec. Kari Herrera Meeting was called to order at 1925. Meeting Minutes: Minutes from previous meeting were not available at this time. Financial Report: Debi Smith provided the treasurers report for the following: Savings account Audit results: Not available at this time. Debi reported that the documents were ready for the audit to be done. It was decided that Lucke and Spoonmore would meet on September 7th to complete the annual audit. OLD BUSINESS: Contact with Chief Senter report: Bontrager shared: Web Site Status: Lucke reported that the site is mostly cleaned up, and that only the community needs to be addressed. Donation to Maquire Duncan (letter to the Duncans): Bontrager stated that this had not been done yet. Association T-shirt order: Lucke reported that approximately 70% of the money the Assoc. fronted for the T-shirt order has been reimbursed through the sales. There are still a few extra shirts available for purchase for anyone interested. Patch Exchange: Mike stated that he took care of the last patch trade request and has a fair amount of patches available for exchange, and if anyone communicates an interest in our patch, to please send them his way. Non-profit status: Bontrager will address this. Drill Flip Boards: Lucke shared that he had looked over the boards at Station 12, and reported that there are only a few missing, and that the ones that are there are in pretty good condition. Heath will continue to communicate with Joe on this project with special attention given to updating the pictures to today’s drill routines and then moving ahead with this so that the boards are available for drills. Youth Sponsorship: Mike suggested that we consider a new angle in communicating with fund recipients with a letter campaign program that would inform the groups of available funds, and then respond to the requests that we receive. After some discussion, it was decided to move ahead with this idea. Mike will contact Eddie to discuss options. NEW BUSINESS: Fire House Spaghetti Feed: Lucke went over the checklist with the meeting attendees to determine whether or not we were on schedule. Mike offered to do the necessary work in order to get the event publicized sooner. Kari will contact Starbucks for a coffee donation. Breakfast with Santa: Mike reported that things are right on schedule for this event. Promotional Program: After some clarification over the intent, Bontrager opened the discussion with support of this program. After some discussion it was decided that we consider changing the name of the program to "Recommendation Program". Halloween Ghost Train at SK Park & Halloween Party at Givens: Mike stated that we will need to supply with more apples and candy this year, and that he and Debi are working out the details to be sure we are prepared for this event. Heath will confirm that Lt. Ross will handle the Givens event. OTHER BUSINESS/GOOD OF THE ORDER: Printer Ink: Lucke reported that he is out of printer ink. Mike will arrange to have the cartridge re-filled. Hotfoot 5k: Lucke reported that the 2006 Hotfoot event has brought in the full amount for the 2007 Scholarship. Budget Prep: Lucke stated that we need to begin the budget prep for '07. Scholarship Application: Lucke had available the scholarship application form for the 2007 application process. Terry motioned that we approve the form, Mike made a 1st and Tom a 2nd. The form was approved with the requirements remaining the same, and dates changed to reflect the '07 calendar. Vehicle Patches: Mike reported that the patches have been ordered for the engines and POVs. He stated that we have been given approval per patch size and placement on the rigs. The minimum order was 500 patches, and the total cost was $607.00. The patches will be available by the first week of September. NVFC/WSFAA Membership: Debi had a copy of the most recent NVFC publication, and made it available for reading. Mike stated a concern that we have let our membership lapse with both NVFC and WSFAA and asked that we consider renewing and maintaining our membership. Some discussion was had on the matter, but no decision made at this time. Bremerton Sports Club: Lucke reported that the Bremerton Sports Club has requested an EMT presence at some events. Lucke will research the request. Meeting adjourned at 2026 The next business meeting is set for Friday, September 22 at 1900, and will be at Station 8. Officers Firefighters Support Auxiliary Pres. Terry Bontrager Lt. Mike Smith Scott Lucke Vice-Pres. Treas. Debi Smith Sec. Kari Herrera Meeting was called to order at 1912 Meeting Minutes: Minutes from meeting on 6/16/2006 were read and approved as submitted. Financial Report: Debi Smith provided the treasurers report for the following accounts: Savings account..Other funds..Checking account..Hotfoot 5k Account...Investment fund.. OLD BUSINESS: Hotfoot 5k: Lucke reported that the event brought in almost the full amount for the 2007 scholarship. The event was successful, participation was reasonably strong and the event continues to grow as the community recognizes and supports it as an annual event. Maquire Duncan donation: Terry Bontrager stated that the letter is in draft and that Dawn will put on department letter head. Terry will hand-deliver the letter to the Duncan family. Association Tax ID number: Terry volunteered to call and get this information. Bethel Towing Sign: Lucke will call Ron to get closure on this. Currently the word is that it will be granted if we can assure the signs are sturdy and won't be disturbed by high winds. Request forms: Mike Smith asked about the status of the request forms that had been submitted. Terry is looking for those misplaced forms. The forms cover requests for decals for the engines, decals for the volunteer's POVs and a turkey strainer/fryer. NEW BUSINESS: Association T-shirt order: Lucke has deposited all funds received from t-shirt sales into the primary checking account. There are still shirts for individuals that need to be picked up. Also, some shirts are available that are not yet spoken for if anyone would like to purchase. Please contact Lucke for shirts and/or payments. Firehouse Spaghetti Feed: The flyer for this event is complete. Lucke will take to Terry Mooney for distribution. Breakfast with Santa: Mike reported that after researching prices on photo/printing supplies for pictures of the kids with Santa, he found that for a printer, paper and ink the price is $100.00 at Wal Mart. Lucke suggested that we consider a trial run this year to verify that we will use on a permanent basis before committing to that purchase. Discussion was had on advertisement signage that is required for this event to include placement around town as well as logistics for making the signs. Alfa Romeo Club, EMT Support: Lucke will get the donation from Kristina Golnik. Promotional Program: Lucke expressed the need to establish and organize the program, and that at this point the Chief needs to be contacted about this. Association Website: Lucke is currently working on the website. It is accessable, but *under construction*. Ghost Train: This year's Ghost Train event is scheduled for Saturday, October 28th. The Association will provide apple-bobbing and candy for the event. Mike will get in contact with Tacoma Boys for apples. Heath will contact Tammy Ross for hot dogs. Lucke will supply a list at the next business meeting to help organize the items needing to be addressed for this event. OTHER BUSINESS/GOOD OF THE ORDER: Request for patches: In response to a request for patches from our department, Mike will get information from Lucke and send the individual a patch. Union meeting sit-ins: Lucke asked for information regarding this. Terry stated that the meetings occur at Station 8 at 2000 on the 2nd Tuesday of every month. Puget Sound Swim Club: Lucke asked if we were interested in supporting this. Mike thought supporting would be good. No further discussion at this time. Clip boards at Station 12 for drills: Lucke expressed that these should be utilized. After some discussion Heath volunteered to check in to this. Vandalism at Station 12: Terry stated that there had recently been vandalism at Station 12, and that there is a mice problem there as well. The concern is that the station is used for public events, and at minimum the rodent problem should be addressed. Heath offered to deal with mouse problem. Key to storage room: Mike asked for copies of keys for the storage room be supplied. Terry will get keys to both Heath and Mike. Meeting adjourned at 2008. No date/time set for next business meeting at this time. Approved 2006 minutes Meeting Minutes Thursday, June 16th, 2006 Station 31, 19:00 Officers Firefighters Support Auxiliary Pres. Terry Bontrager Lt. Mike Smith Scott Lucke Barb Bontrager Vice-Pres. Treas. Debi Smith Sec. Kari Herrera Meeting was called to order
at 1920 Meeting
Minutes: No previous meeting minutes
were available Financial
Report: Debi reported that the financial state of the Association
remains in the black. Debi reported the amount made at the Ice Cream Social fundraising event
during the Safety Fair. More was spent on supplies for the event, but after
consideration of the supplies that are left over, the
final results are that we broke even. After some discussion, it was decided
that the food items that have a long shelf-life will be used at future events.
Mike Smith will check the pull-date on the left over ice cream to determine
when it should be used by. Debi Smith suggested we
consider using it during the Spaghetti Feed. OLD
BUSINESS: |