|
|
|
|
|
What are
we up to these days? Next Meeting Agenda Last updated |
(It
is not SKFRVA policy to post financial and budget information online. Actual $ amounts are omitted from the
online posted version of the minutes, but are presented in the minutes read
for approval during normal monthly meetings.) Approved 2006 minutes Meeting Minutes
for Friday, Sept 22nd, 2006, Station 8, 19:00 Attendance
Meeting was called to order at 1915 Meeting Minutes: Read
and approved minutes from meeting of Aug 25th, 2006 Financial Report:
Debi Smith reported that a check written and disbursed to cover printer ink expenses.
Treasury Account Audit: Debi stated that the documents are ready. OLD BUSINESS: Ink Cartridge Refill: Lucke
reported that this has been completed and provided the reciept. Web Site Status: Lucke
reported that the web site work is near completion. He stated that the annual
fee for the web site is due on 10/19. A check was prepared for the expense Donation to Maquire
Duncan (letter to Duncans): Bontrager reported that the final
draft is not complete at this time. Non-profit Status: After
some discussion on recent attempts made by association members to acquire
this number, it was decided that we will now look in to re-applying for a tax
ID number. 501C-3 status is required to support our donation letters, and for
Lucke to complete the application for being included on the charity list for
Combined Federal Campaign at the Shipyard and/or United Way. Drill Flip-Boards: Project
is on hold. Youth Sponsorship: Mike
commented that he has communicated with Eddie Lange, but no they have not
connected about how to spend the FHSF fund at this time. Lucke brought a
request from the Puget Sound Swim Club for a sponsorship consideration. After
some discussion, Hartley motioned that we utilize the money donated by Christine
from this year’s Raceway Funds to support the sponsorship. Mike seconded. The
motion passed. A check was prepared for the sponsorship. Lucke
suggested to create a form for soliciting ideas from the public for spending
the FHSF funds, and agreed to draft such a form. NEW BUSINESS: Budget:
The following items were discussed with regard to the annual budget: -
Membership Dues: WSFFA and NVFC Fire House Spaghetti Feed: Debi reported that a 40lb hamburger donation has been made by Farmers. Mike is still getting commitment from Albertson’s for a bread donation. Lucke has a food handlers permit, discussion was had as to what back-up options may be available with regard to the permit. Lucke reported that the flyers are ready. Debi and Lucke made arrangements to visit the retirement homes with the flyers on 9/23. Kari reported that Starbucks has committed to a coffee donation. Discussion was had on the need for better signage in handicap parking spaces. Discussion was had on soliciting a minimum of 12 individuals from each the Assoc. and the Union to assist with FHSF. It was decided that anyone able will meet at Station 12 at 1100 on 10/14 to begin moving chairs, table, etc. to Station 8 for set-up. Breakfast with Santa:
Discussion was had on prep-work for this event. - Lucke suggested we have a
Christmas Tree for the photo area - Mike commented that he and Debi are
willing to donate the use of their printer doc for this year’s event. - The
suggestion was made that we contact the Dept. Photographer for picture
taking. - Hartley suggested that we approach local businesses for ink
donations for developing the pictures. Bethel Towing Sign:
Lucke reported that he is still working on this. Recommendation Program: Lucke
stated that he is still interested in this and is eager to know the chief’s
reaction to the idea. The question was asked as to what this program
entailed, and it was clarified that the intent was to formalize the process
of acknowledging active members for time/service to the department. Ghost Train/ Halloween
at Givens: It was decided to purchase 4 bags of candy
(Costco) this year. Mike stated that he has contacted Tammy, and that she
confirmed She will be doing the Givens Center event again this year. Hartely
will pick up donations for apples to cover both events from a source in
Wanatchee OTHER/ GOOD OF THE
DEPARTMENT Engine Ride with Santa: Bontrager
commented on request from the chief for donating a ride with Santa on an
Engine for a Rotary auction. Mike added that it be stressed that the ride is
set for a Saturday, during the day and that the department is contacted by
Thanksgiving. Man of the Year
Nomination: Lucke stated that the Man of the Year nomination
deadline is 9/29. The Association will nominate Chief Senter. A letter will
be drafted and delivered to the Chamber of Commerce by deadline. Correspondence:
Lucke shared a note of appreciation for the work done by the department he received
from the Assoc. P.O. box. The meeting was concluded at
2040 The next meeting will be Oct 13,
2006 at 1900 at Station 8. ______________________________________________________________ Meeting
Minutes for Friday, Aug 25th, 2006, Station 31, 19:00 Attendance
Meeting was called to order
at 1925. Meeting Minutes: Minutes from previous meeting were not available at this time. Financial Report:
Debi Smith provided the treasurers report for the following: Savings account Audit results: Not available at
this time. Debi reported that the documents were ready for the audit to be
done. It was decided that Lucke and Spoonmore would meet on September 7th to
complete the annual audit. OLD BUSINESS: Contact with Chief Senter
report: Bontrager shared: Web Site Status: Lucke
reported that the site is mostly cleaned up, and that only the community
needs to be addressed. Donation to Maquire
Duncan (letter to the Duncans): Bontrager stated that this
had not been done yet. Association T-shirt
order: Lucke reported that approximately 70% of the money the
Assoc. fronted for the T-shirt order has been reimbursed through the sales.
There are still a few extra shirts available for purchase for anyone
interested. Patch Exchange: Mike
stated that he took care of the last patch trade request and has a fair
amount of patches available for exchange, and if anyone communicates an
interest in our patch, to please send them his way. Non-profit status: Bontrager
will address this. Drill Flip Boards:
Lucke shared that he had looked over the boards at Station 12, and reported
that there are only a few missing, and that the ones that are there are in
pretty good condition. Heath will continue to communicate with Joe on this
project with special attention given to updating the pictures to today’s
drill routines and then moving ahead with this so that the boards are
available for drills. Youth Sponsorship:
Mike suggested that we consider a new angle in communicating with fund
recipients with a letter campaign program that would inform the groups of
available funds, and then respond to the requests that we receive. After some
discussion, it was decided to move ahead with this idea. Mike will contact
Eddie to discuss options. NEW BUSINESS: Fire House Spaghetti
Feed: Lucke went over the checklist with the meeting attendees
to determine whether or not we were on schedule. Mike offered to do the
necessary work in order to get the event publicized sooner. Kari will contact
Starbucks for a coffee donation. Breakfast with Santa:
Mike reported that things are right on schedule for this event. Promotional Program: After
some clarification over the intent, Bontrager opened the discussion with
support of this program. After some discussion it was decided that we
consider changing the name of the program to "Recommendation Program". Halloween Ghost Train at
SK Park & Halloween Party at Givens: Mike stated that we
will need to supply with more apples and candy this year, and that he and
Debi are working out the details to be sure we are prepared for this event.
Heath will confirm that Lt. Ross will handle the Givens event. OTHER BUSINESS/GOOD OF THE
ORDER: Printer Ink:
Lucke reported that he is out of printer ink. Mike will arrange to have the
cartridge re-filled. Hotfoot 5k: Lucke
reported that the 2006 Hotfoot event has brought in the full amount for the
2007 Scholarship. Budget Prep: Lucke
stated that we need to begin the budget prep for '07. Scholarship Application:
Lucke had available the scholarship application form for the
2007 application process. Terry motioned that we approve the form, Mike made
a 1st and Tom a 2nd. The form was approved with the requirements remaining
the same, and dates changed to reflect the '07 calendar. Vehicle Patches: Mike
reported that the patches have been ordered for the engines and POVs. He
stated that we have been given approval per patch size and placement on the
rigs. The minimum order was 500 patches, and the total cost was $607.00. The
patches will be available by the first week of September. NVFC/WSFAA Membership: Debi
had a copy of the most recent NVFC publication, and made it available for
reading. Mike stated a concern that we have let our membership lapse with
both NVFC and WSFAA and asked that we consider renewing and maintaining our
membership. Some discussion was had on the matter, but no decision made at
this time. Bremerton Sports Club:
Lucke reported that the Bremerton Sports Club has requested an EMT presence
at some events. Lucke will research the request. Meeting adjourned at 2026 The next business meeting is set
for Friday, September 22 at 1900, and will be at Station 8. ______________________________________________________________ Meeting
Minutes for Friday, July 21st, 2006, Station 31, 19:00 Attendance
Meeting was called to order
at 1912 Meeting Minutes: Minutes from meeting on 6/16/2006 were read and approved as submitted. Financial Report:
Debi Smith provided the treasurers report for the following accounts: Savings account..Other
funds..Checking account..Hotfoot 5k Account...Investment fund.. Audit
results: Not available at this time OLD BUSINESS: Hotfoot 5k:
Lucke reported that the event brought in almost the full amount for the 2007
scholarship. The event was successful, participation was reasonably strong
and the event continues to grow as the community recognizes and supports it
as an annual event. Maquire Duncan donation:
Terry Bontrager stated that the letter is in draft and that Dawn will put on
department letter head. Terry will hand-deliver the letter to the Duncan
family. Association Tax ID
number: Terry volunteered to call and get this information. Bethel Towing Sign:
Lucke will call Ron to get closure on this. Currently the word is that it
will be granted if we can assure the signs are sturdy and won't be disturbed
by high winds. Request forms:
NEW BUSINESS: Association T-shirt
order: Lucke has deposited all funds received from t-shirt
sales into the primary checking account. There are still shirts for
individuals that need to be picked up. Also, some shirts are available that
are not yet spoken for if anyone would like to purchase. Please contact Lucke
for shirts and/or payments. Firehouse Spaghetti
Feed: The flyer for this event is complete. Lucke will take
to Terry Mooney for distribution. Breakfast with Santa:
Mike reported that after researching prices on photo/printing supplies for
pictures of the kids with Santa, he found that for a printer, paper and ink
the price is $100.00 at Wal Mart. Lucke suggested that we consider a trial
run this year to verify that we will use on a permanent basis before
committing to that purchase. Discussion was had on advertisement signage that
is required for this event to include placement around town as well as
logistics for making the signs. Alfa Romeo Club, EMT
Support: Lucke will get the donation from Kristina Golnik. Promotional Program:
Lucke expressed the need to establish and organize the program,
and that at this point the Chief needs to be contacted about this. Association Website:
Lucke is currently working on the website. It is accessable, but *under
construction*. Ghost Train:
This year's Ghost Train event is scheduled for Saturday, October 28th. The
Association will provide apple-bobbing and candy for the event. Mike will get
in contact with Tacoma Boys for apples. Heath will contact Tammy Ross for hot
dogs. Lucke will supply a list at the next business meeting to help organize
the items needing to be addressed for this event. OTHER BUSINESS/GOOD OF THE
ORDER: Request for patches:
In response to a request for patches from our department, Mike will get
information from Lucke and send the individual a patch. Union meeting sit-ins: Lucke
asked for information regarding this. Terry stated that the meetings occur at
Station 8 at 2000 on the 2nd Tuesday of every month. Puget Sound Swim Club:
Lucke asked if we were interested in supporting this. Mike thought supporting
would be good. No further discussion at this time. Clip boards at Station
12 for drills: Lucke expressed that these should be utilized.
After some discussion Heath volunteered to check in to this. Vandalism at Station 12:
Terry stated that there had recently been vandalism at Station 12, and that
there is a mice problem there as well. The concern is that the station is
used for public events, and at minimum the rodent problem should be
addressed. Heath offered to deal with mouse problem. Key to storage room:
Mike asked for copies of keys for the storage room be supplied. Terry will
get keys to both Heath and Mike. Meeting adjourned at 2008. No date/time set for next
business meeting at this time. ______________________________________________________________ Approved 2006 minutes Meeting Minutes Thursday, June 16th, 2006 Station 31, 19:00 Attendance
Meeting was called to
order at 1920 Meeting Minutes: No previous meeting minutes were available Financial Report: Debi reported that the financial state of the Association
remains in the black. Debi reported the amount made
at the Ice Cream Social fundraising event during the Safety Fair. More was
spent on supplies for the event, but after consideration of the supplies that
are left over, the final results are that we broke
even. After some discussion, it was decided that the food items that have a
long shelf-life will be used at future events. OLD BUSINESS: Safety Fair Report: Debi Smith shared
the idea of expanding food sales at future Safety Fairs to include hot dogs,
water and chips. She will research donations for these food items, to include
Farmer George for the hot dogs, and other vendors for chips and water.
Concern about competition of food sales was brought up by Terry Bontrager. Donation to Maquire Duncan (letter to Duncans): Terry Bontrager volunteered to write the
letter. NEW BUSINESS: Association T-shirt order: The new Association shirts have arrived and
are available to be picked up. Lucke is in charge of distribution, and will
collect funds for shirt purchases. The prices are as follow: Short sleeve t-shirts-- $12.50 Long sleeve shirts --
$15.50 1/4 zip sweatshirts-- $26.00 Hooded sweatshirts-- $26.00 Breakfast with
Santa: Hotfoot 5k: Lucke
reported that everything is on schedule. The trail cleaning event is still
scheduled for Saturday, June 17th from 1000-1400, and that lunch will be
served. Lucke stated that the sign is up and on display at the park. Debi Smith suggested that a brighter border be added to
the sign. Concern about the lack of race applicants was expressed by Lucke.
He had the 2006 Hotfoot 5k t-shirts available for viewing at the business meeting, there are two styles available this year. It was
expressed that there is still a need for volunteers to help with all of the
tasks involved in fascilitating the Hotfoot event.
Terry Bontrager suggested that a list be created and made available at drill
on Tuesday, June 20th. Lucke stated that one is prepared, and will be
available for duty sign-up at drill on June 20th. Alfa Romeo Club, EMT Support : Tabled. Promotional Program: No
new information. OTHER BUSINESS/GOOD OF
THE ORDER: Terry Bontrager will
address the need for volunteers to assist with the 4th of July booth at drill
on Tuesday, June 20th. The meeting adjourned at
2010. The next meeting is
scheduled for Friday, July 21st, 2006 at Station 31, and will commence at
1900. Meeting
Minutes Station 31, Attendance
Meeting was
called to order at Meeting Minutes: No
previous meeting minutes were available. Financial Report: Debi reported
that the mini audit for the Olalla Easter Breakfast was conducted. Financial results from the breakfast were
provided. Hartley
pointed out; new supplies for events should be submitted as incentive
purchases. OLD BUSINESS: Scholarship: Interview
letters are out. Interviews with
committee members(FC Hartley, DC Olson, LT. Smith,
FF Buzzard, and FF Lamoureux) will be held at
station 8, T-shirt Design with New Assoc. Logo:
Lucke brought in the latest design image for review. The attending members provided coloring
comments and asked for the design to be brought to the May 2nd
drill. The shirt color is to be dark
(black/blue). Orders of shirt style
and quantity will be taken at drill. Strategic Planning: Lucke
asked about the strategy for creating our Assoc. strategic plan. It was decided to set a date from the May 2nd
meeting. NEW BUSINESS: Association – Union Reps: A
meeting share program is starting. Ray
Lamoureux from the union will start attending our
Assoc. meetings. Secretaries Day: After
some discussion; Hartley motioned to authorize up to a sum of money to get a
plant or something for Administrative Professionals Day. Mike seconded the motion. Motion passed. Lucke agreed to discuss the specifics with
his wife and take care of the presentation for the Assoc. Laura, Nancy, Chris, Darlene, Dawn, and
Terry are on the list to receive appreciation from the Assoc. Fire House Spaghetti Feed: This
year’s feed is scheduled for October 14th, Lucke will
ask Terri Mooney to create this year’s flyer. Easter Breakfast Proceeds: After
some discussion, Lucke motioned to designate the proceeds from this year’s
Easter Breakfast to Maguire Duncan, with the specifics to be handled by Safety Fair: Debi will contact
Cliff Wilson about incorporating an Ice Cream Social at the Safety Fair this
year to raise funds for the Association.
It will be an open scope style ice cream so as not to compete with Wal Mart. Debi will ask Wal Mart for
permission. Lucke will check on the
health permit requirements. Breakfast with Santa: A
date of Dec 9th and a time between 8 and Mike and Debi will check on prices for Printing Digital photo
equipment and discuss the idea with Ken Maple. OTHER BUSINESS/GOOD OF THE ORDER: Lucke
reminded everyone to praise those who contributed to the Easter Breakfast. Mike
expressed concern about our Vice President.
He has not shown up to any meetings.
Also, the Secretary has not been following up on his duties. (Lucke is picking up a lot of the secretary
work.) Pres. Bontrager agreed to
follow through with the concerns. Lucke asked
if the Chief has provided the documentation supporting the claim about the
Assoc. receiving money from the department.
Bontrager did not have any documents or references. Lucke repeated his request for the
reference documents supporting the Chief’s position. Mike asked
about the hose testing follow through.
Chief wants it certified.
Changing hose storage; dumping, swapping it out, and cycling to other
engines after testing. Assoc. logo
stickers for the volunteer engines has been
approved. Terry
provided Lucke with some reader board information including Suldan’s Boat Works.
Lucke will approach businesses again. The meeting
was concluded at The next
meeting will be Friday, May 19th, Meeting
Minutes Station 31, Not
provided Meeting
Minutes Station 8, Not
provided Meeting
Minutes Station 31, Not
provided Meeting
Minutes Station 31, Not
provided Meeting Minutes Friday, January 20th,
2006 Station 31, Attendance
Meeting was called to order at Meeting Minutes: Previous minutes read,
discussed, and approved Financial Report: balanced!!! OLD BUSINESS: Santa Run Report: The Santa runs collected 207lbs of
food. It was brought up to make sure
and include Martell Manor for next year.
Also was motioned to get gift certificates to Uncle Daves for the 2
Santa’s. Sponsored families: We were able to buy for 9 kids this
year, thanks to all involved and that were able to help. Incentive Program: Lucke is working on a rough draft for a
submittal form for ordering and filing purposes. Smith is working on the cost of voice
enhancers on all masks. Banners: The banners have been fixed to include
the right dates for this years events and the new banner that was purchased
is done. Still talking to Bethel
Towing about a permanent sign space on their property. NEW BUSINESS: Grant Writing update:
Pushed to next meeting Strategic Planning: Pushed back, cancelled for Jan. 21st. Olalla Easter Breakfast: The Easter breakfast will be getting the
ball rolling in Feb. Early concerns are: another fry skillet, sugar free
syrup, condiments, apron embroidery, and where will the funds donated go this
year. Health cards are already taken
care of. Permit being taken care of by
Lucke. Easter Egg Hunt: A park clean up will be the Saturday
before the hunt. A sign advertising
the Easter breakfast will be posted at the hunt. Insurance for the hunt being taken care of
by Lucke. Hotfoot: The needed trail grooming for the event
will be on the 17th of June and the event will be on the 24th of June. Levy: The PACK fund money will be donated on
behalf of the volunteer’s for the levy.
Also a reader board committee will be formed in February and headed up
by Lucke. The meeting was concluded at The next meeting will be |