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What are
we up to these days? Next Meeting Agenda Last updated |
(It
is not SKFRVA policy to post financial and budget information online. Actual $ amounts are omitted from the
online posted version of the minutes, but are presented in the minutes read
for approval during normal monthly meetings.) Approved
meeting minutes of 2007 Association
Meeting Minutes Attendance:
Come to order: 20h33 Old Business - Strategic Plan: Finished.
Final review at the next Association meeting. - Fire team competition report.
This was the 60th Interntional Firefighter Combat
Challenge: New Business - Sidney Glen family
sponsorship: Motion: $ to be used for
purchase of items for family or families. Made by: BC Hartley - Breakfast with Santa: Health card? Nicole Eggebraten has one. - Santa Run schedule: Doing okay, but weather
conditions have reduced runs. - Incentive Funds: 4 @ 8' tables:
$260 - Olalla Grange Christmas party:
Sunday, 2007-12-09 @ 14h00. They'd love to see us. Oct 22th, 2007 Attendance:
Business: Mike Smith recapped the topic of
the sponsoring local teams for the World Firefighters Competition to the
attending members. The local 2876 approached him about it in an effort to
complete the finacial cost needed to attend the
event. The subject was mentioned at the previous drill, but no officers were available
to conduct a formal vote at that time. Barr motioned to use the Volunteer
Incentive money to complete the sponsorship cost needed to send the teams to
the competition. Rush second. Motion passed. Oct 9th, 2007 Attendance:
Business: Lucke informed the members that
there was talk of including the dinner cost of the spouses in the
Association's sponsorship of this year's Man and Woman of the Year
recipient's dinner. Barr motioned to increase the sponsorship cost of the
dinner to include the cost of the spouses. Catt
second. Motion passed. October 2nd,
2007 Attendance: Not recorded. Old Business: -Waive Financial Report -Strategic Plan Work in Progess (Smiths/Zurbrugg) -Stickers and stripping for
Engine 6 (M. Smith) -Station 12 Storage and Refers
(Lucke) -Raceway (Cronce) New Business: -Fire house Spaghetti Feed
October 13th 1700hrs -Association T-Shirts (Lucke) -Bates Sponsorship (Lucke) -Budget (Lucke) -Elections in the month of
November (Bontrager) -Breakfast w/ Santa Dec. 9th -Santa Runs (Lucke) -Halloween at Givens -Burns the Boot Oct. 6
900hrs-1500hrs -Man and
woman of the year Oct. 14th Dinner ______________________________________________________________ Approved 2007 minutes July 10th, 2007 Attendance: Not recorded. Old Business: Accepting minutes for June 6,
2007 -Financial Report-Tabled (Lucke)
-Contact Debi
Smith for Typing rest of Strategic Plan (Smiths) -Proceeds amount was reported
from the Safety fair (Smiths) HotFoot
gross amount was reported -Scholarship proceeds reported
(Lucke) -Cliffs Retirment
Gift; Partial gift card from Sportsmans Warehouse -Stickers and Stripping to be
arranged Saturday for application. (Smith) - -Raceway no more dates available
(Cronce) New Business: -2008 Scholarship Submitted -October 13th Spaghetti Feed -Bates Sponsorship ______________________________________________________________ June 6th, 2007 Attendance: Not recorded. Old Business: -Accept minutes from May 1st
2007 -Rolling over the Association CD
funds for next year. -Strategic Plan work in Progress
(M. Smith) -Scholarship Recipient- Marie Spiker (Lucke) -Stickers and Stripping for
Engine 6 New Business: -Cliff Wilson retirement gift -Safety Fair (Smiths) -Raceway Aug. 17, 18, 19th
filled by career staff (Cronce) -HotFoot
June 17th 1000hrs-1400hrs -HotFoot
June 23rd ______________________________________________________________ May 1st, 2007 Attendance:
Old Business: -Waive reading of previous
association meeting minutes. -Administration Professional Day
Report. -Strategic Plan-work in Progress
(Smiths) -Easter Breakfast (Smiths) -Stickers and stripping for
engine 6 (Smiths) New Business: -Department ID cards ( BC
Hartley) -Apply for a grant to replace
radios and Cell Phones on Apparatus (BC Hartley) -Incentive Request. (BC Hartley)
-Safety Fair June 16 th Fred Meyer Parking lot. (Smiths) -Raceway Tues. May 8th Part of
Drill. (Cronce) -Hot Foot June 23rd 2007 (Lucke)
-June 30th Parade (Lucke) -Scholarship Committee-
Interviews (Lucke) -BC -Tables and Chairs (Lucke) Proposal for Jennifer Steele and
David Schmidt to use the district tables and chairs for their wedding
reception in September. -Volunteer License Plates (Lt.
Smith) ______________________________________________________________ April 3, 2007 BC Hartley, BC Guseman, BC Bontrager, Lt. Smith, Lt. Chasteen, FF Catt, , FF Gammill, AO Nordmark, AO Myall, FF Zurbrugg, FF Wittenburg, FF Rush, FF Cronce, FF Lucke, FF Armbrust, FF Hollis, FF Barr Minutes Motion to change Association
meeting dates from the third Friday of the month to the first meeting of the
month (same night as our safety meetings). Motioned by: Mike Smith 2nd FF
Rush ______________________________________________________________ Meeting Minutes Attendance: Pres. absent, Terry Lerma, Joe Rodriguez, Scott Hartley, Vice-Pres. R.S.
Lucke, Mike Smith, David Barr, Treas. Debi Smith,
Sec. Josh Zurbrugg The meeting was called to order
at 1920. Meeting Minutes:
Previous minutes from January 19th, Feb 6th, Feb 13th, and March 13th were
reviewed by the attending members. Lerma motioned
to accept the minutes. Hartley second the motion. Motion passed. This meeting
minutes was recorded by Lucke. Financial Report:
D. Smith stated the account balances to date. The CD is currently at 4.6% and
will mature on July 11th. The donation check for the Little League donation
has not been written yet, but the check for the bleachers has cleared. She
also provided a copy of a spread sheet covering the transactions for 2006.
The spread sheet was passed around to the attending members. M. Smith
motioned to accept the financial report. Barr second the motion. Motion
passed. OLD BUSINESS: 501© status:
Lucke reported that D. Smith has completed the financial portion of the 990
form and handed it back to Lucke for filling out the organization
description. Lucke and Debi spent considerable time
interpreting the form and applying it to this Association. The form is
required to re-instate our 501©-3 status, but is designed for organizations
beyond our functions. Lerma assured the association
that this organization is within the parameters of the form. Lucke promised
to complete the form and send it in soon. NEW BUSINESS: Strategic Plan Update
(Smiths): Lucke asked for a summary report on the Strategic
Plan results since he missed the second and concluding planning meeting. M.
Smith explained how the report is being drafted and will then be formally
presented to the chief. D. Smith read the list of priorities developed in the
plan. Barr asked to have the prepared plan posted on the web after approved
by the chief. It was noted that the plan included a Bates Sponsorship and the
recognition program, but no committees have been formed yet. Budget Amendment:
Lucke explained that this subject was placed on the agenda as a result of the
latest developments in the incentive program, in which funds are handed over
to association account. These funds need to be tracked separately from the
already established charity funds. We need to reach an understanding of
district policy and guidelines for the appropriate use of these funds. M.
Smith asked Hartley about the installment schedule. Hartley explained that
there will be two sums a year. Predetermined/revolving purchases will be
deducted up front and then the remaining amount will be turned over. The
process for spending the funds will remain within the chain of command
utilizing the request form for tracking purposes. Hartley encouraged the
attending members to submit the request forms. Lerma
asked if his Lt. had delivered his request to Hartley. Hartley stated that he
has not received them yet. It was decided that Hartley confront Chief Senter
for guidance on the appropriate use of the incentive money. Exampled uses
expected to include: refurbishment of the antique engine and an annual Bates
sponsorship. Gift Wrapping after
Thanksgiving (Smiths): Not a lot more was added. The Smiths
will approach a business as a location for the activity. Lerma
expressed agreement that the idea should be successful. D. Smith pointed out that members who are not good at wrapping can draw and
entertain the crowd. Easter Breakfast
(Smiths): Facilities will need to get into station 12 and
clean up, get the toilets functioning and check over the equipment. Olalla
Community Club donated the $100 for purchasing the eggs. M. Smith explained
how he and most of the officers attended the March Olalla Grande meeting. A
lot was learned about them and we shared a lot about us. We will be included
in their news letter, and we will advertise their bingo production on Saturday
nights; early evening. Association Annual
Agenda (Lucke): Lucke reminded the attending members that if
they want anything added or changed to the current agenda, to let him know. Recognition Program
(Lucke/Bontrager): M. Smith stated that this subject needs to
form a committee and be progressed outside of the regular meetings and asked
Lucke to remove it from the regular agenda. Scholarship Committee:
Lerma, Barr and M. Smith agreed to bring their
results of the essay review to drill on Tuesday, March 27th. Lucke briefed
them on the Wed. May 2nd interview night and promised to send an
informational email with the details. HotFoot
5K (Lucke): Everything is working timely. The date is
Saturday, June 23rd. Looks like SK Parks and Recreation is still the contact
for use of the Park this year. The trail Grooming will be conducted the
weekend before (probably Saturday, June 16th, 1000 to 1400). Secretaries Day:
Lucke asked if the membership would like to continue expressing gratitude to
the administrative members of the department during Administrative
Professionals Recognition Day on Wednesday, April 25th. The attending members
did. M. Smith motioned to spend up to $200, divided equally, into gifts for
the seven paid administrative positions in the department. Hartley second the
motion. Motion passed. Lucke will ask his wife to handle the purchases, as
she has done in the past. Safety Fair:
The Smiths stated that they are waiting to hear from BC Spaghetti Feed Banner:
Lucke put the subject on the agenda as a simple reminder that the date on the
banner needs to be changed. Bontrager is the only officer with a key to the
station 31 office at this time. The banner is in the station 31 office. Raceway: Hartley
explained the current status: Our commissioners have signed a contract. The
contract is divided into three parts originally; to be shared with Good of the Order: M.
Smith asked Hartley to progress the order of one 10” wide roll of reflective
tape for stripping E-6. Hartley reminded the attending
members that a person speaking about insurance options will be at the first
drill in April. Hartley announced that his new
priority is recruitment of volunteers. M. Smith asked Hartley if he
would object to conducting Association meetings after the safety training on
the first Tuesday of every month because attendance is maximized during those
times. Hartley had no objection. The subject will be addressed at the next
Safety Drill. Meeting adjourned at 20:43. The next regular meeting is
scheduled for Friday, April 20th, 1900, at Station 31 (pending the results of
the all hands safety drill decision to change the monthly meeting date to
after drill on the first Tuesday of the month). ______________________________________________________________ Meeting Minutes Post Drill – Official
Business Tuesday, March 13th, 2007 Station 8, 19:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Joe Rodriguez, Vice-Pres. R.S. Lucke, Mike Smith, Scott Gammill, Treas. absent, Gary Chasteen, David Barr, Sec. Josh Zurbrugg, Larry Creekmore, Russel Wittenberg, Terry Lerma, Eric Rush, Scott Hartley, Dan Cryder, Heath Sutherland At the end of Drill, 20:20, a
meeting was called to order concerning some official topics and up coming
activities. Rodeo Schedule: A
date for the rodeo was scheduled for those needed to complete their driver
certification. Meeting Minutes: No
previous minutes were available. This meeting minutes was recorded by Lucke. Financial Report: No
report provided. Treasurer was not at official business meeting. OFFICIAL BUSINESS: Youth Sponsorship: M.
Smith shared the details of the expenditures from the Fire House Spaghetti
Feed budget to local youth sports. The entire balance has been spent/determined for use. $400 was provided to the Easter Egg Hunt: Lucke
volunteers to assist with the Egg Hunt and Easter Breakfast set up on
Saturday, April 7th from 0800 to about 1300. Cronce,
Rush, Gammill, Barr, and Zurbrugg
volunteered. Easter Breakfast
Manning: Lucke asked for a dozen volunteers from the
Association to man the Easter Breakfast between 0530 and clean up (approx.
1430) on Easter Sunday, April 8th. Rodriguez, Zurbrugg,
Rush, Hartley, Guseman, Bontrager, Cryder, Cronce, Lucke and Smith
volunteered. Lucke will bring the manning list to the next regular meeting to
determine the time slots for each volunteer. Lucke will also contact the
union about their dozen volunteers for the event. Mike shared that the Note: Lucke gave Chasteen
another reminder to provide an updated contact information list including the
new volunteer members. Scholarship Committee: Lucke
requested 3 volunteers to sit on this year’s scholarship committee.
Volunteers will review and judge the essays. Applicants with the top three
(possibly four) essays will be invited to interviews on Wed. May 2nd at
station 8 between 1800 and 2100. Fire Commissioner Gerald Preuss
and Deputy Chief Dan Olson will join the committee for the interviewing and
final selection. Mike Smith, David Barr, and Terry Lerma
volunteered. Heath Sutherland agreed to be an alternate. Lucke will provide
the essays for review by the next drill. Evaluations will be due the first
week in April. Raceway: Bontrager
relayed that the union is progressing the raceway contract. Talk is that the
Handler’s budget is requested to increase 1,500% from the first contract if
it accommodates the overtime bid from the union. Bontrager mentioned that the
career guys would get paid $100 an hour and the volunteers $35 an hour
according to his last update. Central Kitsap and The official business concluded
at 2040 The next regular meeting to be
held on Friday, March 23rd, 1900, will be moved to Station 12. ______________________________________________________________ Meeting Minutes Post Drill – Official
Business Tuesday, February 13th,
2007 Station 8, 19:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Vice-Pres. R.S. Lucke, Mike Smith, Scott Gammill, Treas. Debi Smith, Gary Chasteen, Josh Zurbrugg, Sec. absent, Larry Creekmore, Russel Wittenberg, Terry Lerma, Eric Rush, Landon Ludwig, Heath Sutherland Bontrager suggested the
attending members conduct a meeting now since he will not be able to attend
the Friday meeting. The members agreed. The meeting was called to order at
the end of drill, 19:40. Tender Course: Creekmore
discussed potential dates with the attending members about the tender course.
March 10th was decided for the next class; waiting for dates on the Pumper Class. The rodeo should be March 24th. Meeting Minutes: No
previous minutes were available. Meeting minutes were recorded by Lucke. Financial Report: No
report had been prepared due to this not being a previously scheduled
meeting. Strategic Planning: Debi Smith handed out the prepared OLD BUSINESS: Youth Sponsorship: M.
Smith reported that the PSSC was thankful to receive the $400 to purchase the
lane timers. The next item being worked on is new bleachers for the SK high
tennis club. Chasteen suggested a certificate for the purchase, to remove
liability. Mike pointed out the Mark Yergeau is
researching liability issues. Donation to Maquire Duncan (letter to New Association
Secretary: As carried from last meeting, M. Smith motioned to
removed Kari Herrera as association secretary due to her sudden departure and
lack of attendance. Joe Guseman second. Motion
passed. Josh Zurbrugg volunteered to take the
position of secretary for the association. No other nominations were
presented. M. Smith motioned to accept Josh’s nomination and declare him
secretary for the 2007 term. D. Smith second. Motion passed. NEW BUSINESS: Recommendation Program: Bontrager
voiced that the program will be progressed through the Strategic Planning
process and shall be placed under that umbrella. Easter Egg Hunt: M.
Smith informed the attending members of the events agenda. He and Debi will contact the girl scouts about decorating the
eggs. Set up for the hunt begins at 08:00. We will bring and engine. Clean up
of the Event Sign Placement: M.
Smith addressed the need to assign a person (other than himself, Debi, and Lucke) to take charge of the event sign
placement for the year. Scott Gammill volunteered
to manage that task. Mike will give him a turnover before the weekend of
March 31st. Raceway: Bontrager
shared that he is having a meeting with Lamoureux
on the 26th and will report the strategy back to the association afterwards. Relay for Life: D.
Smith pointed out that Relay for Life meetings have started, and volunteered
to assist association efforts to take part in the Relay for Life if someone
is willing to manage the project. No one step forward for the role. Bontrager took the opportunity
to summarize the yearly association activities and stressed the benefit of
sharing the load. During his summary, the Smiths mentioned that there is one
more fund raising idea on their mind. They acquired the necessary equipment
to provide gift wrapping on Black Friday at a large local store. Donations
from the activity would go to the association coffers. They will progress
this project. Before ending the meeting, Lucke
asked if anyone heard who the The meeting was concluded at
2100 The next regular meeting will be
Friday, March 23rd, 1900 at Station 31. ______________________________________________________________ Meeting Minutes Post All Hands Drill –
Official Business Tuesday, February 6th, 2007 Station 8, 21:00 Attendance: Pres. Terry Bontrager, Joe Guseman, Preston Cronce, Mike Montfort, Vice-Pres. R.S. Lucke, Mike Smith, Scott Gammill, Mike Foster, Treas. Debi Smith, Gary Chasteen, Josh Zurbrugg, Myall, Sec. absent, Larry Creekmore, Russel Wittenberg, Rick Nordmark,Terry Lerma, Eric Rush, J. Soremson, Landon Ludwig, James Hollis, T. Hoskins, Dan Cryder, Rodreguez, Ron Armbrust Due to the high membership
attendance at this All Hands Drill and the importance of certain subjects, it
was decided to go over some Association business at the end of drill. Meeting
was called to order at 21:00. Meeting Minutes: No
previous minutes were available. Meeting minutes were recorded by Lucke. Financial Report: There
was no financial report presented. BUSINESS: Selection of a new
officer: Based on a recent lack of participation and an email
from Kari Herrera resigning her post as Secretary for the Association, the
position of secretary is considered unfilled. Bontrager explained the
position duties to the attending members and asked for a person to step
forward to fill the position. No member spoke up to fill the position or
present a nomination. M. Smith suggested tabling the subject until the next
Tuesday drill/meeting to allow individuals time to consider the post.
Bontrager motioned to table the subject until the next drill on Feb 13th. Raceway: More
senior members shared the Association’s history with the Raceway, and what is
known about the history without the Association’s involvement. Pros and Cons
were mentioned. This season’s financial compensation offer was unknown at the
time of the meeting. It was noted that Tender ops are being scheduled in the
early part of this year. Strategic Planning: Bontrager,
Lucke and the Smiths promoted membership participation in the Strategic
Planning. M. Smith is leading the process to develop a five year plan which
will encompass the incentive funds. The dates for the planning are Sunday, Feb
11th from 14:00 to 18:00 and Sunday, Feb 25th from 14:00 to 18:00 at station
31. The Association will provide pizza for the attending members. Lucke will
reserve the training room for the activity. Phone List: Attending
members requested an updated phone list with all the newer members included.
Chasteen will provide a new contact list at the next drill. The meeting was concluded at
21:30 The next meeting will be after
drill on Tuesday, Feb 13th, 2100 at Station 8. ______________________________________________________________ |