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What are
we up to these days? Next Meeting Agenda Last updated |
(It
is not SKFRVA policy to post financial and budget information online. Actual $ amounts are omitted from the
online posted version of the minutes, but are presented in the minutes read
for approval during normal monthly meetings.) Approved meeting minutes of 2008 Association Meeting Minutes Monthly Meeting 2008-12-02 Called to Order: 2016h Adjourned: 2038h Attendance
Minutes: Regular meeting, November 4, 2008: Corrections submitted. BC Guseman moved to approve as amended. FF Downey seconded. Motion passed. Financial Report: · Update o New CD type account opened with $ of incentive funds. This new account will permit deposits any time, where a regular CD will only accept deposits at roll over. · Annual audit o No report Old Business: · Fire House Spaghetti Feed o FF Barr had a thank you letter for Lt. McCallister, but needed to make a couple last minute edits. Will deliver the final copy to BC Bontrager on Wednesday, 12/3. · Cedar Cove Days o No update · Breakfast with Santa o Preparation work evening: 12/4, 1900-2100, at Stn. 12. § Pre-make sausage patties § Cut up vegetables for Denver-style scrambled eggs. o Set up starts at 05h on 12/6, at Stn. 8. o Event is 08h - 12h on 12/6. o Ed Russell will reprise Santa. o Potential family sponsorships are already coming in. · SKFRVA Annual Agenda o FF Lucke had revisions to submit, and asked for the approval to be tabled until January. New Business · Move the safety/Association monthly training from the first Tuesday to the third Tuesday. o Tabled pending the return of BC Hartley. · Santa Runs o The SKFR office has received multiple phone calls asking about Santa Runs. o Runs have been set up for §
12/13, 15h - 20h, to § 12/14, 15h - 20h, to Parkview Terrace. Meet at Station 15. FF Barr is Santa. o TO Nordmark will have Air-9 out both days. o Lt. Smith and TO Smith are organizing. Good of the Order · We are behind schedule on fit testing. Expect testing in the first quarter training schedule. · Safety training was the first part of a new training program in RIT operations. o AWARE is the preparation mnemonic for RIT operations. You need these things ready to go on a RIT event: § Air - Your own SCBA and the RIT air bag. § Water - Have an attack line ready and available. § Radio - One per person § Equipment - a TIC is most important. Motion to adjourn by BC Guseman. Seconded by FF Downey. Adjourned at 2038h. Submitted by David Barr, Secretary /s/ David Barr, 2008-12-03 Association Meeting Minutes Monthly Meeting 2008-11-04 Amended 2008-12-02 Called to Order: 2010h Adjourned: 2137h Attendance
Minutes: Regular meeting, August 5, 2008: No corrections Regular meeting, October 6, 2008: Corrections submitted. BC Guseman moved to approve as amended. FF Downey seconded. Motion passed. Financial Report: · Update o Checking: $ reported o Savings: $ reported o Incentive: $ reported o HotFoot: $ reported o CD: $ reported · Update on Quicken. o Not covered. · FY2009 Budget o Approved in October. o Item complete. · Annual audit o Pending. · Check for HotFoo5k scholarship written and mailed. Old Business: · Union Strategic Plan (BC Hartley) o o Consensus was to abandon this item. o Item complete. ·
Christmas o Abandoned for this year. o Item complete. · Web site transfer o Item complete. · Invoice SKFR for incentive funds. o $ invoice was given to the department. o Item complete. · Fire House Spaghetti Feed o Financials § Gross income: $1,086 · Ticket sales: Not given. · Raffle: $98 · Donations: $482 § Production costs: Not given. § Net income: Not given. § Association's 15%: $81.46 § Sponsorship funding: $1,486 o Lessions learned § Pre-cooked pasta was a great idea. o Lt. McCallister (sp?) contributed 4 full sheet cakes out of his own pocket. § Sec. Barr to write a thank you note for Pres. Bontrager to sign. o FF Lucke wants to nominate Farmer George's meats as Port Orchard Person of the Year for their continued donations to each of SKFRVA's meals. · Halloween Party at Givens (FF Lucke) o Went well. o 50lbs of apples for apple bobbing was insufficient. Plan for 75lbs of apples for 2009. o Item complete. · Cedar Cove Days o http://www.cedarcovedays.com o Debbie Macomber's upcoming 9th book includes a pancake breakfast. o Price determined in advance. o SKFRVA entirely responsible for production. o 500 to 1000 people. o Possibly special shirts. New Business · IAFF Local 2876 President Salters wrote a letter to the Association expressing regret at the relative lack of career firefighters assisting at the Spaghetti Feed. o Lt. Smith noted the excellent help of the on-duty crew at Station 8. o Lt. Yergeau's presence and contribution were also noted. o BC Bontrager will write a thank you letter back to the Local. · FF Lucke shared a PowerPoint presentation he created, reviewing the history of the SKFRVA. o Sec. Barr will research turning it into a flash presentation. · SKFRVA Annual Agenda o Written by FF Lucke, and reviewed by FF Barr. o Agenda submitted for the review of the membership. o Agenda to be put up for approval at the December meeting. · Breakfast with Santa o Preparation work evening: 12/4, 1900-2100, at Stn. 12. § Pre-make sausage patties § Cut up vegetables for Denver-style scrambled eggs. o Set up starts at 05h on 12/6, at Stn. 8. o Event is 08h - 12h on 12/6. ·
Elections of 2009 SKFRVA Officers o Elections
committee composed of FF Barr, FF Downey, and FF Rush. o Lt.
Smith voted President. o FF
Lucke voted Vice President. o TO
Smith voted Treasurer. o FF Barr voted
Secretary. o Officers
to assume their duties effective 2009-01-01. o Item
complete. Good of the Order · SKFR POLICY UPDATE: We have been doing the Passport check in wrong! If you are a single resource (That is, you're by yourself.), go to the IC to check in and present your name tag. The IC will assign you to a company. Go to that apparatus to drop off your nametag on the secondary passport for the company and pick up an SCBA. If several of you arrive together, you can still set up and passport as a team before reporting. · SKFR POLICY REMINDER: With the transition to the new helmets, many firefighters are forgetting their eye protection when it should be used. If you have the goggles, put them on. If you don't, carry safety goggles! · APPARATUS MAINTENANCE: With the coming of Winter, we don't want to let water freeze in our pumps or brake systems. So, do the following three things: o Test your valve drains. o Drain your air brakes to eliminate water from the brake lines. o Do a dry run of putting on your tire chains. · SKFRVA can not regulate where and how you wear uniform items you have individually purchased. Having noted that, please don't wear SKFR or SKFRVA logged items where doing so might be embarrassing to the department or the Association. The Chiefs do hear about incidents, and you don't want a sit-down with Chief Hartley (or Chief Senter!) for partying hard at the local pub while wearing SKFR clothing... · $ is remaining from last year's incentive funds. What to do with it? o 18 sets of new volunteer clothing at $27.75/set comes to $500. Get everyone a new T-shirt: 30 shirts @ $6.50 comes to $195. Chief Hartley moved for the clothing. FF Rush seconded. Motion carried. o At $250 per helmet, buy two or three helmets for the next most senior people. Lt. Smith moved for the helmets. FF Barr seconded. Motion passed. · EVIP recertification classes are 11/20, 1830 - 2100, and 11/22, all day. Apparatus operators who did not attend October's training are required to attend one of these. · Washington State Firefighters' Association is running a Firefighter RIT Operations class with Clallum County Fire, 11/29-30. See TO Smith or your company officer for details. · A second round of new radios will be going out to all apparatus, in advance of our next step in moving to Narrow-band FM frequencies in Spring of 2009. The first round of new radios will be moved to third-line (Stn. 7, Stn. 13, etc.) apparatus. · The US Postal Service has consolidated its non-profit mailing accounting system. Copies of the advisory letter with the new number is now available to Association Officers. · Welcome to Forrest Stieber, a volunteer returning after several years out of the District. Motion to adjourn by BC Guseman. Seconded by FF Downey. Adjourned at 2137h. Submitted by David Barr, Secretary /s/ David Barr, 2008-12-03 Association
Meeting Minutes Monthly
Meeting 2008-10-07 Called
to Order: 1945h Adjourned:
2053h Attendance
Minutes: No minutes to review. Financial
Report: o
Updated
accounts ·
Additional funds to CD was not permitted by the bank. o
A
Money Market account was proposed as an alternative to adding funds to the
CD. TO Smith moved additional funds from the new incentive funds to add to
the previously approved amount. FF Barr seconded. Motion passed. ·
Purchase
and installation of Quicken software scheduled for October 19. ·
Annual
and FHSF audits. o
FF
Lucke and FF Bergford volunteered to reprise their
role as auditors. BC Hartley suggested asking one of the commissioners to
also participate. ·
Modifications
to FY2009 budget approved. Old
Business: ·
Raceway
contract (FF Cronce) o
Bremerton
Auto Club on October 09 is the last event this season. o
BC
Hartley applauded FF Cronce for his hard work
keeping up with the events. o
Item
complete. ·
Christmas
o
No
time left for any big projects. o
Lt.
Smith to discuss with Chaplains' Corps about associating with churches. o
We'll
do something with Sidney Glen, this year. ·
Web
site transfer o
FF
Lucke got $30 check tonight. o
Current
service will expire mid-October. Upgraded service will start functioning at
that time. ·
Fire
House Spaghetti Feed o
Meet
at Stn. 12 on Thursday, October 9, 1900h, to
pre-cook pasta. o
Meet
at Stn. 8 on Saturday, October 11, 1200h, to set up
for event. o
Need
to pick up two or three digital kitchen thermometers. Smiths will handle. o
Event
runs 1600h to 2000h, Saturday night. o
Large
coolers and crock pots would be useful. New
Business ·
Burn
the Boot o
The
fundraiser of October 02 raised over $2,700. o
BC
Bontrager suggested SKFRVA donate out of its funds. Lt. Smith moved. FF Rush
seconded. Motion passed. o
Item
complete. ·
Halloween
party o
No
events at Givens, this year. o
No
haunted train, this year. o
Keep
Halloween item in the budget for possible events in 2009. o
Item
complete. ·
Comparison
of SKFR and CKFR by-laws o
FF
Lucke performed comparison. o
Money
is handled differently. o
CKFRVA
has an executive committee. Full membership meetings are quarterly. o
Elections
and budget are bi-annual. o
CKFR
focus is more fire-service specific, and less on community events, than SKFR. o
Item
complete. ·
FY2009
budget. o
TO
Smith proposed. BC Hartley moved. Lt. Smith seconded. Motion passed. ·
Elections o
Nominations
and elections to be held in November. ·
Breakfast
with Santa o
December
6th. o
One
week before Knights of Columbus pancake breakfast. o
FF
Barr moved $1200 for a banner advertising the event. Lt. Smith seconded.
Motion passed. ·
Cedar
Cove Days o
Proposed
for August 26-30, 2009 o
Romance
author has used o
Fans
coming to o
At
least one book has described (will describe?) the volunteer firefighter
pancake breakfast. o
Organizers
of the event approached SKFR to see if volunteers would serve a pancake
breakfast August 30, in the PO Library parking lot. o
Planning
meeting for this event is November 3, 2008, 1800h, at Stn.
31. Good
of the Order ·
$
is remaining from last year's incentive funds. What to do with it? o
In
the past, we've paid for new station signs, new vehicle decals, patches,
liners for the parkas, and tools. o
Current
suggestions are tools, new style helmets, radios to replace Minitors, hose bed covers, and new portable water tanks. o
Be
prepared with additional suggestions by drill on 10/14. ·
EVAP
recertification classes are 10/18 and 11/22. All apparatus operators are
required to attend one of these. ·
OTEP
has moved to second Thursday from third Thursday. Next meeting is 10/9,
1830h, at Stn. 8. ·
Welcome
to our three new Tender Operators! They're names will be amended into these
minutes as soon as I get them. -- db Motion to adjourn by BC Guseman. Seconded by FF Downey. Adjourned at 2053h. Submitted by /s/ No meeting in Sept Association Meeting Minutes Monthly Meeting 2008-08-05 Called to Order: 1932h Adjourned: 2002h Attendance
Minutes: Minutes from monthly meeting 2008-07-01: Approval moved by BC Guseman. Seconded by FF Downey. Motion passed. Minutes from special meeting 2008-07-29: Approval moved by BC Guseman. Seconded by FF Downey. Motion passed. Financial Report: · Updates o Checking: $ o Savings: $ o Incentive: $ o HotFoot: $ o CD: $ · Addition to CD not yet completed. · Purchase of Quicken software and Budget vs. Actuals report until at least 15 September. Old Business: · Raceway contract (FF Cronce) o NHRA on 15-17 September. Need someone for Friday, 15 Sept. o Alfa Romeo club on Friday, 29 September. Need one EMT. o Club event on Friday, 10 October. Need one EMT. · Union Strategic Plan (BC Hartley) o BC Hartley has made the request, but has not received a copy. ·
Christmas o Many ideas on the table. o Second meeting postponed. o Proposed to meet 13 August at 1830h. Location TBD. · Moving skfrva.org (FF Lucke) o Will be tabled until at least 15 September. o FF Barr to assist and act as backup administrator. · Fuel Supplement (FF Barr) o No resolution. Much discussion. o Funds would come out of incentive fund, reducing that resource. o No consensus on how to administer the program. o Lt. Smith moved to drop the idea. FF Tetrick seconded. Motion passed. o Item complete. · Hotfoot 5k (FF Lucke, and others) o More shirts sold. o Accounts finalized for this year. o One shirt deposit missing from 2006. Need to check with Tres. Smith to track that down. ·
Review 2009 Helmholz
Scholarship form. (FF Barr for FF Lucke) o FF Lucke does notify Olympic College o FF Lucke requested submissions of private schools he might not already know about. o
Pvt. HS at the o Will add Armory to the notification list. o Will look into notification of home schooled HS students via SKHS. o Item complete. · Check to SK Professional Firefighters, Local 2876, for Chief Olsen's going away gift to be written tonight. o Item complete. New Business ·
SKFRVA Annual Agenda. o
Tabled. Need to start considering dates for
2009. o
Next event is FH Spaghetti Feed, 11 October. ·
Need to invoice SKFR for 2008 incentive funds. o
Do two o
FF Armbrust to
create the forms. FF Barr to email letterhead to FF Armbrust
as starting point. Good of the Order · Always wear seatbelts when riding or operating SKFR apparatus. o Officers are responsible for checking all riders. · Department policy prohibits cell phone use while operating SKFR apparatus. o Priority vs. Non-Priority movement is irrelevant. o State law permits use of cell phones, but SKFR doesn't want poor public reaction. o Only exception is to give a patient report while operating an ambulance. · EMTs want to move OTEP to second Thursday from third Thursday. No OTEP in September. · Congratulations to FF Andrzejewski on getting hired with CKFR! Motion to adjourn by BC Guseman. Seconded by FF Downey. Adjourned at 2002h. Submitted by /s/ Association Meeting Minutes Special Meeting 2008-07-29 Called to Order: 2030h Adjourned: 2050h Attendance
New Business ·
The SKFRVA has been invited to contribute $150
for a fire axe plaque to be given to DC Olson as a farewell gift, on the
occasion of Chief Olson assuming the duties of Fire Chief of the Poulsbo Fire
Department. o
BC Guseman moved
$150. FF Rush seconded. Motion passed. Association Meeting Minutes 2008-07-01 Monthly Meeting Called to Order: 2000h Adjourned: 2055h Attendance
Minutes: Minutes from 2008-06-03 approved as amended: Andrew Bergford was in attendance last month. FF Downey moved, FF Andrzejewski seconded. Financial Report: · Update o No numbers, but balances were little changed from June. · Request for $100 for a copy of Quicken from incentive funds. FF Barr stated motion. FF Guseman seconded. Motion passed. · 2006/2007 Audit progress report o Note from FF Lucke, 2008-06-27: "I will attempt to get a hard copy of the audit report draft to Bergford tomorrow. I do not have a working email address for him. Once he approves the draft, he can present the report to the membership." o Audit report attached. o FF Zurbrugg moved to accept the audit. FF Downey seconded. Motion passed. · CD comes due. o FF Bergford moved to add $ to the CD, and roll it over for another year. FF Eggebraten seconded. Motion passed. Old Business: · 501(c)(3) (FF Lucke) o FF Lucke reports "Again, we do not currently manage enough money to be negatively impacted by taxes. However, that may change sooner than later, and we will not be able to apply to programs like CFC (my personal interest) without filing." o Still working on it. · Raceway contract (FF Cronce) o FF Cronce not present · Union Strategic Plan (BC Bontrager) o Chief Hartley will check and follow up. · Chili Cookoff (V-1/Stn. 15 volunteers) o Recipe was great. o Costs of supplies were over $200, exceeding the contribution made by the SKFRVA. · Hotfoot 5k (FF Lucke, and others) o Review/lessons learned? § Need signs for pricing § Need separate registration lines, with signs for pre-paid vs. day-of-race registration. § Need to put more thought into posting race times on day of race. o Audit § 50 pre-registrations. § 70 registrations on the day of the race. § Had T-shirts left over, but shirts sold were sufficient to cover costs. § 15% to SKFRVA: $ § Total profit: $ filled the scholarship fund. o Proposals § Lt. Smith requested funds to purchase a printing stopwatch ($450) and flag rope for the finish lane ($35). § BC Hartley moved $500 from the incentive fund. FF Tetrick seconded. Motion passed. § Lt. Smith also pointed out an overhead display clock at $1,195. Possible purchase for next year? Possibly a better clock than the one we currently borrow? · Fathoms of Fun Parade (BC Bontrager, Lt. Smith) o
SKFRVA didn't participate. Lt. Smith reported
that our absence was noted. ·
Christmas o Put Santa at stations. o Meeting 7/9 in conference room at Stn. 8. New Business ·
WA Secretary of State non-profit organization
form. (FF Lucke) o
Form was mailed in. (Item complete.) ·
Request to move skfrva.org domain to a new
provider. (FF Barr for FF Lucke) o
"I
would like the assoc. to autherize purchasing a new
web package. I discovered while creating the www.hotfoot5k.com
account that our SKFRVA acount is grand fathering
us into spending more money for less service. We currently pay approx. $100 a
year for 100M of space. Current market offers 10 times the space for $60 a
year. To change we have to purchase the new package, move everything, and
then cancel the old. I would like the membership to approve such action." o
BC Hartley moved to approve. BC Guseman second. Motion passed. ·
Review 2009 Helmholz
Scholoship form. (FF Barr for FF Lucke) o
"No changes have been implemented to the
scholarship form. Only the relative dates have been adjusted. If there is any
interest from the membership to alter the program (aka;
expand the geographical area, change other criteria, or the amount offered),
that is the time to request such changes." o
Suggestions §
Keep the scholarship in south Kitsap, but
spread advertising. §
Notify Olympic College? §
Advertise at private schools in SK? §
Advertise at the Armory, or with JROTC
programs? Good of the Order · Check and verify frequency reprogramming on all volunteer apparatus. · Bring Minitor IIIs to 7/8 training for reprogramming: o Channel A: Fire 1 + tones. o Channel B: Fire 1 monitor. o Channel C: Fire 2 monitor (No alerts.) · Consider setting apparatus radios to Fire 2, and activating the scan function. Can hear incoming calls, and will automatically answer on Fire 2. · Submit budget items soon! ·
· Suggestion to pay a fuel supplement to volunteers. o Flat amount, with the volunteer signing for the check? o Tracking application? o If a volunteer accepts a fuel supplement, he/she can't write off the milage on taxes. · Annual agenda needs to be discussed at August meeting. Motion to adjourn by BC Guseman. Seconded by FF Rush.. Adjourned at 2055h. Appendix: Annual
Audit Report; 01 Oct 2006 to 30 Sept 2007 Audit Date: 7 June 2008 Audit was conducted by SKFR Vol.
Assoc. members Andrew Bergford and RS Lucke. Treasurer, Debi
Smith, was present. Audit Findings
and Recommendations were shared with the attending members. Association Meeting Minutes 2008-06-03 Monthly Meeting Called to Order: 1935h Adjourned: 2030h Attendance
Minutes: Minutes from 2008-05-06 approved as amended: R. S. Lucke was in attendance last month. FF Rush moved, FF Wittenberg seconded. Financial Report: o Report acceptance moved by BC Guseman. FF Downey seconded. · 2006/2007 Audit o Needs two assistants. FFs Lucke and Bergford volunteered. · Budget report against actuals next month. Old Business: · 501(c)(3) (FF Lucke) o Tabled until next month. · Helmholz Scholarships (FF Lucke) o Scholarship awarded to Mia Wright. o
FFs Lucke and Lerma attended presentation at o Scholarship was for $1000. · Raceway Contract (FF Cronce) o Nothing new from previous month. · Union Strategic Plan (BC Bontrager) o Tabled until next month. · Safety Fair (Lt. Smith, TO Smith) o Numbers § 49 lunch combos § 18 hot dogs § 9 chips § 54 drinks § Profit made o
· Hotfoot 5k (FF Lucke) o The race is 6/28. Arrive at 0700h to set up for race start at 0900h. Event should be over by 1100h. o Route cleanup on 6/21, 1000h. Needs 10 people. o Needs a volunteer engine, and career to staff a bicycle medic team. · Fathoms of Fun parade (BC Bontrager) o Need staffing for an engine and L-31. o Lt. Smith to get information from BC Bontrager. ·
Christmas o Get information on collection points from Chief Warnet or Chief Roth. o Don't plan for a cooperative venture with the Marines or another FD. o Start planning committee meeting in July. o Meet with Chaplains. o Scale down the Santa Runs? o Use Smiths' wrapping paper, purchased at steep discounts after Christmas. o Collection points at career stations? New Business · Welcome new volunteers: o FF John Andrzejewski o TO Mike Foster o FF Drew Tetrick Good of the Order · TO Foster's granddaughter's softball team was the recipient of the 2007 Firehouse Spaghetti Feed community donation. TO Foster expressed his thanks, on behalf of the team, and shared pictures. · Legend Harley-Davidson Chili Cookoff o V-1 (Stn. 15) will be participating in the event. o Event is 6/14, 1000h to 1500h, at Destination Harley-Davidson in Silverdale. o Proceeds to go to NW Burn Foundation. o Will take the Association banner. o Requested $150 from the incentive fund to cover supplies. BC Hartley moved, FF Rush seconded. If supplies are less than $150, remainder to be donated to NWBF. · Lt. Smith advised that the Strategic Plan should undergo a review in August. · Emergency Vehicle Accident Prevention (EVAP) class on 6/21. Motion to adjourn by FF Rush. Second: FF Wittenberg. Adjourned at 2030h. Association Meeting Minutes 2008-05-06 Monthly Meeting Called to Order: 2100h Adjourned: 2145h Attendance
Minutes: Minutes from 2008-04-01 approved as amended: Administrative Professionals' Day was 4/23, not 5/21. Financial Report: · Treasurer was not present to report Old Business: · Hotfoot 5k o The website is up: http://www.hotfoot5k.com. o The race is 6/28. Arrive at 0700 to set up for race start at 0900. Event should be over by 1100. o Lucke will check course for possible cleanup, and report on need at June meeting. · Administrative Professionals' Day was well received by all staff. o Several thank you emails were sent to the volunteers. o The gift was gift certificates to Julia's spa. · Helmholz Scholarships o Interviews for the two applicants are on 5/7 at 1830 at Stn. 31. · Raceway contract: o Bremerton Sportscar Club has asked for service on Fridays: 7/18, 8/29, 10/10. $100 for 1 EMT. o FF Cronce has additional days if any EMTs are interested. · Union Strategic Plan o Lt. Roller is aware of our request for copies. o We still don't have any copies, and FF Lucke still has a particular interest. · Safety Fair o Saturday, 5/17. Show up at 0830. Event from 1000h to 1500h. o Sell hot dogs, chips, sodas. o Will be placed close to the bicycle rodeo. o FF Lucke will work on laminated pricing signs with Terri Mooney. o FF Lucke won't be able to attend the entire event, so a second person with a Health card will be needed. ·
Christmas o Will we conflict with Marines' Toys for Tots? o Other fire departments have participated in toy drives using the same name. Perhaps inquire with Marines about a cooperative venture? · Fathoms o' Fun Parade o Will have a volunteer engine and L-31. o Need volunteers to fill out both. New Business · None brought forward. Good of the Order · Legend Harley-Davidson Chili Cookoff o V-1 will be participating in the event. o Event is 6/14. Motion to adjourn by BC Guseman. 2nd: FF Rush. Adjourned at 2145h. Association
Meeting Minutes Attendance:
Monthly Meeting Called to Order: 2045h Adjourned: 2125h Minutes: Financial Report: Balances: stated
for Checking, savings, hotfoot, & CD accounts. 2006/2007 Audit
- Pending Old Business: FHSF Banner: FF Lucke has picked up the banner with the new dates on it. Stickers/decals: BC Hartley has received the decals, and passed them out tonight. Hotfoot 5k website: FF Lucke has purchased the hosting service, but hasn't had time to put up pages. 501(c)(3): FF Lucke is waiting on the financial audit to fill out numbers on the form. Easter weekend review:
Retirements:
Administrative Professionals'
Day: Card for Lt. Creekmore
Heimholz
Scholorships Raceway contract:
Union Strategic Plan
New Business: Safety Fair
Hotfoot 5k:
Christmas Good of the Order
Motion to adjourn by BC Guseman. 2nd: FF Downey. Adjourned at 2125h. Association Meeting Minutes 2008-03-04 Monthly Meeting Called to Order: 2116h Adjourned: 2153h Attendance
Minutes: Approval of minutes from 2007-10-02, 2007-10-09, 2007-10-22, and 2008-02-05 was tabled until the April meeting. Financial: The Treasurer had no specific financial report, this month. The 2006/2007 audit is still pending. Old Business: Lt. Smith picked up the formerly missing BFS sign from the batting cage area at the park. FF Lucke posted the strategic plan on the SKFRVA website. FF Lucke still needs to pick up the revised FHSF banner. BC Hartley has ordered the new SKFRVA decals, and is waiting for them to be ready. FF Lucke still needs to acquire a hosting service for the hotfoot5k website. FF Lucke has form 990 to fill out. Will fill it out and keep copies. New Business: - Easter Egg Hunt · Lt. Smith needs to contact the Grange about a donation. · Egg decorating will be 3/19 at Stn. 12. ·
FF Lucke has made contact with - Easter breakfast · FFs Bedford, Cronce, and Zurbrugg have put up the signs. · FF Lucke had the sign up sheet to pass around. · Lt. and TO Smith will contact FF Eggebreten regarding the amount of coffee beans to get from her workplace. · TO Smith anticipates 4 @ 36 cup coffee makers will cost about $160. · SKFR Facilities is working on improving electrical service to Stn. 12 · Lt. and TO Smith have placed an order for 50 lbs. sausage and 50 lbs. ham with Farmer George's. FG usually discounts the purchase, but specific numbers are unknown. · SKFR Chaplains will be asked to select the recipient(s) of the proceeds of this year's breakfast. · Raffle item(s) to be determined. · BC Bontrager still needs to pick up extra tables and chairs authorized in December. - Raceway contract · FF Lucke will drive on 5/2. · FF Cronce will provide coverage for the Alfa Romeo club on 3/8. - Retirements · BC Boucher - Purchase a gift certificate to a sporting goods store. Cabellas and Sportsman's Warehouse were mentioned. · Chaplain Byrd - Purchase a gift certificate to the AAA Travel Agency. · BC Hartley moved to make gifts $200 for each person, and amended his motion to $300 each. · Lt. Smith seconded the amended motion. · Motion approved. - President Bontrager read a thank you card from Commissioner D. Hartley, following her award at February's annual dinner. - Administrative Professional's Day is in April. · SKFR has five APs. · Lt. Smith moved $250 to Mrs. Lucke to create gift baskets for each AP. · BC Hartley seconded. · Motion passed - Debit card for SKFRVA checking account. · Kitsap Credit Union won't do debit cards for our type of account. · Get reusable/reloadable credit card? Won't be usable at Costco. Reloadable American Express card? Research still needs to be done. · Will having a card cause problems for the annual audit? · FF Lucke moved to ask Tresurer Smith to continue researching, and report back to SKFRVA at the next meeting. · Lt. Chasteen seconded · Motion passed. - Lt. Creekmore has suffered a death in his family. · FF Lucke to get a card. - FF Lucke asked
for a copy of the · Pres. Bontrager will get one. - Deadline for submissions for the Heimholz Scholorship is Friday, 3/7. Good of the Order - Coverage of Air 9 is going well, and everyone wishes a speedy recovery to TO Nordmark. - FF Wittenberg moved to adjourn. BC Guseman seconded. · Adjourned 2153h. _______________________________________________________ Meeting Minutes Attendance:
Meeting was called to order at 20:35. Meeting Minutes:
January minutes were reviewed by the membership. Lucke was asked to record this evenings meeting minutes in the absence of a secretary. Financial Report: Treasurer, Debi Smith, reported that there is no change to the account with exception to a few new checks for WSFFA membership dues, the donation to the troop, domain payment, and Ed Russell’s meal certificate. Fiscal Year Audit: D. Smith reported that the audit for last fiscal year (Oct. 2006-2007) is not yet complete. Financial Summary for 2007: M. Smith stated that the summary was provided in December, and requested that the subject be stricken from the minutes. Lucke requested a copy since he didn’t received one. OLD BUSINESS: Strategic Plan
Submission to the Chief (Smiths): Breakfast with Santa Sign: Lucke reported that the sign removed from the SK Park has been found. It is behind Casey’s batting cage. M. Smith offered to pick it up over the weekend. Fire House Spaghetti Feed banner: The banner’s date change is complete and it is ready for pick up at Bethel Signs. Lucke agreed to pick it up at his convenience. Community Events Team Report (Bontrager): Bontrager did not attend the meeting. He did however send a list of our events to BC Wernet via email. The Safety Fair will be the first Saturday in June. Ed Russell and Troop
1523 certificates: The Smiths reported that the scout troop was
thanked for their assistance with the Breakfast with Santa Event. The troop
was presented with a certificate and a financial donation. In addition, each
member who provided service received a community service letter. NEW BUSINESS: Easter Egg Hunt: A number of points were reviewed. Smiths said that they would call the Olalla Grange for possible donations. Lucke said that he would cover contact with the school, bring the sign up sheet to the next meeting, and email reminders the week before. Olalla Easter Breakfast: A review of last meeting’s work dates was verbalized. Lucke again agreed to provide a sign-up sheet to the next meeting. Eggbraten’s employer has agreed to provide coffee grounds. The amount is needed. Smith will look into 100/40 cup brewers. Station 12 breaker situation will need to be up dated by facilities. Raceway Schedule: This year’s contract has be approved and signed by the commissioners. .Hartley has the schedule. The Association has one weekend in May and one in August. Cronce is managing the schedule. Hartley was asked to request more dates for next year. Secretary Position:
After some discussion, Smith motioned to instate Relay for Life participation: Lucke raised the question to the membership about preparing any specific plans for this year’s Relay for Life event. No one volunteered ownership for the cause. Hartley expressed a willingness to provide financial contribution to the event. D Smith expressed her confidence that she will be able to raise funds through her employment contacts. Explorer Program: Lucke posed the question of Association involvement with the Explorer Program. Although the career side has exclusively managed the program up to this point, the Explorers are included in the association through the by-laws, and our organization has interacted from time to time. Conversation on the topic concluded with a decision to not interfere with the program’s current structure. 2008 Event Signs: Volunteers were requested for putting up event signs for this year. Cronce, Zurbrugg, and Bedford agreed to handle the task. Easter signs should go up around March 1st. Stickers/Decals: Hartley provided samples of 2” stickers. One hundred stickers will cost approx. $200. Guseman motioned to authorize up to $200 from our coffers for the purchase of said helmet stickers. Smith second. Motion passed. Web site – www.hotfoot5k.com:
Lucke shared his ownership of the hotfoot domain name with the
members. He asked if the association would like to park the domain on our
existing server site or purchase a new site. 501 © 3: Lucke reported that after noticing SKFRVA did not receive a letter from the IRS about the 501 © 3 status like the Port Orchard Association did, he called the IRS. The IRS reported that they had no record of receiving our 990 form mailed in May of 2007. Lucke will take the 2007 account summary information and fill out another 990 for 2007 and resubmit it. Good of the order: Station 12 is cleaned up. There is a request to put in a new light for the storage area and to separate the bay area from the storage area. Bontrager asked the members to consider covering A-9 for the two week period following Feb 26th while Nordmark will be out of town. Lucke mentioned that he had already spoken with Nordmark about covering those dates. Torreson, Cronce, and Armbrust also volunteered to assist. Guseman motioned to adjourn the meeting. Chasteen second. Motion passed. The meeting was adjourned at 2113 The next regular meeting will be Tuesday, post drill, March 4th, 1900 at Station 8. ______________________________________________________________ Meeting Minutes Attendance:
Meeting was called to order at
19:36. Meeting Minutes: No previous minutes were available. Lucke was asked to record the meeting minutes due to Josh Zurbrugg’s absence. Attending members questioned whether to appoint another secretary. Association officers will go into executive session at the end of the meeting and discuss that matter. Financial Report:
Treasurer, Debi Smith, provided copies of the Financial Report. Report
included current account summary, financial break down of event expenditures
for current fiscal year, and a list of upcoming expenses. Fiscal Year Audit: Audit for last fiscal year (Oct. 2006-2007) is not yet complete. Financial Summary for 2007: Fiscal year summary for Oct 2006 thru 2007 was not provided. OLD BUSINESS: Strategic Plan
Review/Approval (Smiths): Breakfast with Santa Report (Smiths): Debi Smith reiterated the report on the successful event. There were 281 total patrons. Community service letters for the local youth volunteers including the members of scout troop #1523 have been drafted for Bontrager’s signature. Sidney Glenn Family Sponsorship Report: Debi Smith reported how much was spent from last year’s Breakfast with Santa earnings on the Sidney Glenn Outreach Program this year. Two families benefited from our contribution; one family of 5 children and one family with 2 children. Santa Run Schedule
Report: Annual Report: Before New Business, Hartley asked about the status of the Association Annual Report which is due on Jan 15th. No word as to whether a draft was prepared by Josh. Lucke asked that the plan include response type data for the year; similar to other group reports within the department, and asked Bontrager/Hartley to solicit such information from Terri Mooney. Barr offered to type up the Annual Report once the data has been collected. NEW BUSINESS: Event scheduling for
2008: Lucke prompted the officers to determine the schedule for
the primary events included in our annual agenda. Determining the event dates
now will assist Laura Linder in requesting insurance riders and give us an
understanding of our plans. Community Events Team: Hartley inserted the subject of community event team spear headed by Mike Wernet. An email on the subject was forwarded to all volunteer members with a known email account by Hartley earlier in the day. Wernet is asking for a list of events and dates for the year. A planning meeting is scheduled for Monday, Jan 21st at 0900, station 31. Bontrager agreed to attend the meeting. Department Hats: M. Smith requested clarification on the financial history of the new SKFR beanie style hats. Some were handed out at last drill. Hartley and Bontrager clarified that the cost of one hat per volunteer member is funded through the incentive money. Additional hats may be purchased for $10 each. Olalla Easter Breakfast:
Debi Smith reminded all attending members that this is an even year. Therefore, the Volunteer Association has final selection authority of where to place this year’s proceeds. She advised members to be attentive to a person(s) of our community who are in need. Annual Report 2007: This subject was discussed in Old Business. Bontrager proceeded to next topic. Scholarship Committee: Lucke requested 3 members volunteer to sit on this year’s scholarship committee. After a recap on the details, Lerma, Barr, M. Smith, volunteered for the post. Downey agreed to be an alternate. Key Transfer:
Lucke handed over to the new vice president, Volunteer association shirts: Lucke announced that he brought the last of the T-shirt inventory to the meeting if anyone wishes to purchase one. Lucke added 2 each small, blue, crew sweat shirts to the inventory due to a mix up in a personal order. Existing inventory is 3 each, XL, blue T-shirts. Thank you’s:
Lucke mentioned Ed Russell’s positive contribution to the Breakfast with
Santa event of being Santa and handing out hand made sleds. Barr motioned to
award a certificate to Ed Russell for a dinner out. Lerma second. Motion
passed. The Smiths will acquire the certificate. Breakfast with Santa signs: Lucke reported that he is looking into the missing sign from SK Park. It was reported that the other signs are accounted for and have been returned to station 12. WSFC Conference: Debi promoted the conference to the members, stating it is both educational and fun. Hartley stressed to those who wish to go, to be sure and go. It is important that the money spent on training is used for that purpose. Raceway: The question arose about whether the association will be scheduled some dates in this year’s raceway plans. Bontrager shared that he spoke with Lamerouex about this year’s schedule and requested that we receive another weekend later in the year. He also pointed out to Ray that we are not available for Easter weekend. Decals: Hartley is working on it. Meeting schedule change:
Good of the order: Bontrager asked if there was any good of the order to share before concluding the membership meeting and going into executive session. Guseman expressed a motion to elect
Guseman motioned to adjourn the meeting. Chasteen second. Motion passed. The meeting was adjourned at 2043 The next regular meeting will be Tuesday, post drill, February 5th, 1900 at Station 8. ______________________________________________________________ |